Notion
NotionExternal reviews
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Notion: Versatile and Cost-Effective, But Navigation Needs Work
What do you like best about the product?
I love how Notion allows me to manage databases, tasks, and projects seamlessly, making my work and personal productivity needs more organized. The ability to convert my Evernote items to Notion in one click was a huge plus. The AI features in the business version are incredibly beneficial and justify the cost.
What do you dislike about the product?
I find the navigation in Notion to be problematic, particularly the left-hand navigation. While I appreciate the idea of tapping groups, I struggle with finding items within the taxonomy and would prefer a more structured approach to locating things. The current search functionality does not always meet my needs.
What problems is the product solving and how is that benefiting you?
I use Notion to manage databases, tasks, projects, and events efficiently, enabling me to perform proofs of concept and streamline my workflow.
My home for Work and Life
What do you like best about the product?
Notion is my #1 most frequently used platform. I use it to organize my documents, make to-do lists, and create & manage databases. I love the AI integration, which allows me to ask questions referring to specific notes, whole sections, or my entire Notion account, as well as action on them (ie: review the AI transcript from my last meeting, break down the project discussed into tasks in a Gantt chart) which will appear in my daily to-do list, separated by due date. I've also used Notion to create public-facing documents and databases, complete with sections and navigation that make it easy to use for my readers. Overall, I would recommend Notion to anyone, whether it is for personal use or professional use - the implementation is easy, Customer Support has been top-tier, and it has truly made my life easier.
What do you dislike about the product?
I wish that Notion would be more tightly integrated with Notion Mail (Mac/Windows/iOS) - and I believe that this is something in their roadmap. I would love to be able to take an email from my inbox, convert it to a task in a specific Notion database, and remove it from my inbox view completely. This would allow me to use my Notion Mail as an "Inbox" of tasks and communications, and properly transfer "task emails" into tasks on Notion, so I don't need to juggle both Notion and Notion Mail to ensure everything is done at the end of the day.
What problems is the product solving and how is that benefiting you?
Having all of my notes and databases in one place, empowered by AI, allowing me to be far more efficient with my time, rather than juggling multiple platforms. The AI meeting transcription & summary functionality has been extremely beneficial, allowing me to focus on being present in meetings instead of focusing on furiously writing (and rewriting) notes.
AI Meeting Notes in Notion Are a Game-Changer!
What do you like best about the product?
I love how Notion's AI meeting notes have become an essential tool for my work as a program manager. It efficiently captures and presents meeting details, reducing the distraction caused by my ADHD. The ability to link databases is incredibly useful for creating integrated task tables and personal trackers. Notion’s agentic functionality also allows me to create a custom project manager agent, which I thoroughly enjoy using.
What do you dislike about the product?
I found the initial setup of Notion quite challenging, especially when I first attempted to use it about eighteen months ago. It seemed like a lot to set up, especially given my ADHD, which made the process overwhelming. The initial barrier to entry was significant enough to turn me off from continuing with it until I later decided to use ChatGPT for help. Additionally, the flexibility of the AI agent integration with Notion could be improved. While I can specify an agent, I cannot seamlessly use it in all contexts like by pressing the space bar or selecting text, which limits its convenience. I also perceive the barrier to entry for new users as quite high, particularly for those who may not be as technically skilled, which makes recommending Notion to individuals like my mother, who rely on basic software functions, challenging.
What problems is the product solving and how is that benefiting you?
I use Notion to capture AI meeting notes, preventing distraction and wandering focus. It efficiently organizes tasks into a database, easing my workload, particularly due to my ADHD, and provides actionable insights.
Limitless Productivity with Robust Features
What do you like best about the product?
I love Notion's databases and dashboards, but the addition of Notion AI to my workspace has been the ultimate gamechanger. Notion AI has significantly enhanced my productivity. The AI has created dashboards with quick links giving me immediate access to essential project information. It has taken my disjointed pages and reorganized them for me. I also think that the capability to turn anything into a website with little effort is a huge advantage. The platform's robust capabilities and limitless applications make it incredibly valuable.
What do you dislike about the product?
I find the search functionality lacking as it doesn't always bring up the most relevant or recent items I've worked on. Instead, it shows random results, which can be frustrating when I'm trying to quickly find specific information. I wish the search results could be more specific and prioritize recent and relevant entries.
What problems is the product solving and how is that benefiting you?
I use Notion to boost my productivity by creating dashboards and hubs with quick links. Its databases link to external sources, allowing me to access project information effortlessly. The tool's robust features and limitless applications are crucial for my workflow.
Notion is my favorite tool for everything organization
What do you like best about the product?
I like that I can organize databases with multiple documents, notes, etc. I use the AI tool often to put pages together and I also enjoy being able to use it as a scratch pad. Integrations are very easy as well. We use some integrations to do reviews of support ticket employees, for example. Everything is super easy to use and we use it all day every day.
What do you dislike about the product?
Sometimes I get a little lost, but I have been working on how everything is organized.
What problems is the product solving and how is that benefiting you?
Notion helps speed things up for us and keep certain information all together. For example, we use it for Quarterly Performance Reviews.
Notion - Khalifa
What do you like best about the product?
I really appreciate how this tool allows you to organize your thoughts so effectively, as well as the wide range of information you can manage to build your ideal workspace.
What do you dislike about the product?
The only downside I can immediately think of is that it’s a separate subscription for each workplace which isn’t a huge deal but sometimes it does affect a few things.
What problems is the product solving and how is that benefiting you?
I manage several personal TikTok accounts, and I find Notion extremely useful for organizing my various ideas and thoughts for each one. It also serves as a central place where I can track my growth and keep up with my to-do lists.
I love Notion
What do you like best about the product?
I love Notion as it's a great project management software for my office. I converted my office from Monday because it would help streamline our efforts, provide better insight into capacity and project status, and allow for better cross-functional visibility.
What do you dislike about the product?
I wish there was database merging and more advanced features in database management. Ex. I'd like to see further development of database permissions.
What problems is the product solving and how is that benefiting you?
Notion is helping me and my team tackle a few recurring pain points:
• Fragmented information – Before, resources, deadlines, and updates lived across email, Word docs, shared drives, and slide decks. That led to confusion, duplicate questions, and wasted time.
• Status visibility – It was difficult to know at a glance which projects were on track, overdue, or blocked. This often required manual check-ins and repeated meetings.
• Rigid tools – Previous platforms (like Monday or Google Docs alone) didn’t allow us to build custom workflows or tailor the workspace to our programs’ unique needs.
How that’s benefiting me:
• Single source of truth – Notion gives us centralized, always-up-to-date hubs for each program, so faculty, staff, and leadership all reference the same information.
• Automated clarity – With formulas, rollups, and database views, deadlines automatically sort into categories like “Overdue,” “Due This Week,” etc., which cuts down on back-and-forth and lets me spot risks early.
• Efficiency and focus – By reducing the constant chase for updates and resources, I’ve eliminated hours of manual check-ins each week. This frees me up to focus on higher-value planning, problem solving, and building better workflows.
• Stronger collaboration – Team members and stakeholders engage with the same dashboards, comments, and linked tasks. That transparency reduces miscommunication and builds trust.
• Fragmented information – Before, resources, deadlines, and updates lived across email, Word docs, shared drives, and slide decks. That led to confusion, duplicate questions, and wasted time.
• Status visibility – It was difficult to know at a glance which projects were on track, overdue, or blocked. This often required manual check-ins and repeated meetings.
• Rigid tools – Previous platforms (like Monday or Google Docs alone) didn’t allow us to build custom workflows or tailor the workspace to our programs’ unique needs.
How that’s benefiting me:
• Single source of truth – Notion gives us centralized, always-up-to-date hubs for each program, so faculty, staff, and leadership all reference the same information.
• Automated clarity – With formulas, rollups, and database views, deadlines automatically sort into categories like “Overdue,” “Due This Week,” etc., which cuts down on back-and-forth and lets me spot risks early.
• Efficiency and focus – By reducing the constant chase for updates and resources, I’ve eliminated hours of manual check-ins each week. This frees me up to focus on higher-value planning, problem solving, and building better workflows.
• Stronger collaboration – Team members and stakeholders engage with the same dashboards, comments, and linked tasks. That transparency reduces miscommunication and builds trust.
Notion, it started as my second brain and now it's almost as indispensable as my real brain.
What do you like best about the product?
It's not just a way to capture things but the ability to connect text blocks, databases and so on means that I can build a relly powerful way to capture and more importantly, find and use, almost every digital asset in my professional and personal life. I use it For knowledge management many times a day. Every day.
What do you dislike about the product?
Sometimes the text editing and formatting can seem clunky if you expect it to work the same way as Microsoft Word or Google Docs. Once you learn you way around though, it's manageable.
What problems is the product solving and how is that benefiting you?
I have too many things to keep track of as a Fractional Executive, Board Advisor and Consultant. Using Notion with connected databases, allows me to be so much more efficient in capturing what's important, storing it in the right places and referring to it, finding it and using it when I need it.
Highly Customizable, AI-Powered Productivity
What do you like best about the product?
I appreciate Notion's highly customizable dashboards, which adapt to our changing business metrics. I use the amazing Notion AI daily, and it's become an indispensable tool. I also find great value in database relations and formulas. The anticipation of upcoming custom agents features excites me.
What do you dislike about the product?
I find it really difficult to set up large projects in Notion. Building features like a recipe tracker, habit tracking, and book mapping involved a lot of trial and error. Additionally, I wish Notion allowed for more advanced formula functionalities, such as accessing buttons within formulas and triggering button scopes from parent or related properties, or even having conditional buttons based on certain computed properties.
What problems is the product solving and how is that benefiting you?
I use Notion to create customizable dashboards, tailoring them to our changing business needs, which is a major advantage over static tools.
Great for documentation!
What do you like best about the product?
Notion makes it so easy to keep track of documentation, embed tickets from our Kanban board, and convert any spreadsheets or outside information into full fledged articles.
What do you dislike about the product?
Small nits: The icon on the dock could be a bit better. Right now it's got this weird gray outline and which makes Notion hard to easily find.
What problems is the product solving and how is that benefiting you?
Notion AI makes it so easy for us to quickly create release notes from our sprint tickets and send them to our customers! Now our customers can easily see how our updates impact their business and bottom line. Note taking and assigning tasks are now centralized in one location. We also love the calendar tool.
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