Notion
NotionExternal reviews
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Incredible for Organization, Minor Pricing Concern
What do you like best about the product?
I use Notion to organize ideas and make scripts, especially alongside my university studies. I find its ability to make visual boards with necessary properties incredible, as it's great at putting useful categories and helping with the layout for ideas. I like how the AI consults with me first, which helps me tailor the best outcome by evaluating the AI’s outputs and configuring it to suit my needs. Also, the initial setup was very easy to navigate and super helpful.
What do you dislike about the product?
Sometimes it tries to be too helpful and I’d like it to be more assertive. The pricing is in USD, and living in Canada, I initially mistook the amount, which is quite high. Also, being from Brazil, the cost would be 5x the value, making it unaffordable if I were there.
What problems is the product solving and how is that benefiting you?
I use Notion to organize ideas and make scripts for university studies. It helps me create visual boards and categories that aid my layout process. The AI consults with me, enabling me to tailor outcomes by evaluating and configuring its outputs.
Powerful Meeting Management with Room for Improvement
What do you like best about the product?
I like being able to transcribe my meetings and take minutes, which helps me spend less time writing minutes for meetings and focus on more important tasks. I also find using Notion as a secondary database useful for making connections and searchable multi-selects.
What do you dislike about the product?
I find that Notion sometimes hallucinates or mistakes items for other topics during meetings, so I still have to remain diligent. The AI Meeting feature could be improved as the references often take me back to the last location rather than the actual reference. I'd like it to be more accurate with what was said.
What problems is the product solving and how is that benefiting you?
Notion helps me spend less time on meeting minutes, allowing me to focus on more important tasks. It helps keep track of what's said during meetings.
Feature-Rich, User-Friendly Knowledge Base for Everyday Use
What do you like best about the product?
Best knowledge base solution if your are not into open-source solution. Easy of use and depth/number of features like table, databases, content block links make it a daily solution. Available everywhere thanks to web, app solutions.
What do you dislike about the product?
Offline solution should be part of the free tiers, while Notion AI could be made available via tokens to remove restrictions not just from enterprise level
What problems is the product solving and how is that benefiting you?
Creating knowledge base about my work and study projects, make data very much retrievable and available at needs. NotionAI makes search and thinking process easy and very detailed. MCP server for Claude makes it the perfect context solution to really enable coding and writing assistant.
Ultimate All-in-One Workspace for Custom Organization
What do you like best about the product?
It's such a flexible "all-in-one" workspace. I can set it up just the way I want, whether I need it for managing projects, jotting down notes, keeping a knowledge base, or just planning out my personal stuff.
What do you dislike about the product?
The AI feature i dont use it so much, I am used to a separate software as chatgpt or Grammarly
What problems is the product solving and how is that benefiting you?
It really makes things easier since you can open it up quickly and jot down notes all in one spot. Plus, you can keep all your links to check out later in one handy place.
Organizational Powerhouse with Customization Perks
What do you like best about the product?
I love Notion as an all-in-one tool because it lets me plan projects, take notes, track tasks, and even build a small database without needing multiple apps—it’s really a lifesaver. The database feature is amazing; I can organize client info, projects, and tasks in different views without using a spreadsheet. Plus, the level of customization is fantastic—I can build it exactly how I need instead of having to fit my workflow into some generic template. It's easy to set up and replace using multiple tools for a single task.
What do you dislike about the product?
I have some concerns about privacy because as per their policy, they can see user data and there's no encryption. It also takes a lot of time to understand all the features.
What problems is the product solving and how is that benefiting you?
Notion is a life saver, keeping everything organized in one place instead of using multiple apps. I love its database feature that lets me organize client info and tasks without spreadsheets. The customization is great, saving me time by letting me tailor it to my needs.
Excellent for Task Assignment and Documentation
What do you like best about the product?
It is great at assigning tasks and tracking project status.
What do you dislike about the product?
Sometimes it’s like more features in a single place hence it’s difficult to to manage.
What problems is the product solving and how is that benefiting you?
It helps in keeping a track of the project and team bandwidth.
My Go-To Second Brain for Daily Workflows
What do you like best about the product?
I appreciate how seamlessly everything is integrated within the platform. The availability of both dedicated desktop and mobile apps makes it easy to stay connected and productive across devices. I also value how efficiently it handles meeting notes and how intuitively pages are organized—making information easy to structure, access, and manage.
What do you dislike about the product?
There are limited formatting options compared to tools like Confluence, or at least the formatting features feel less intuitive and harder to use. As a result, creating more structured or visually formatted documents can sometimes be challenging.
What problems is the product solving and how is that benefiting you?
Notion serves as a central personal knowledge hub where I can organize information, manage work, and integrate AI to enhance productivity. Its meeting note–taking capabilities help keep discussions and action items structured and easy to reference. With custom databases, I can build lightweight, tailored workflows that function almost like small applications—helping me streamline tasks and stay organized without needing separate tools.
Versatile, Portable, but Initially Overwhelming
What do you like best about the product?
I use Notion for multiple purposes like written notes and roadmap templates for IT field job roles. I like how easy it is to access the notes at any time on any device and share the templates just like a real PPT, which adds to its overall portability. I appreciate being able to insert data and use it on any device. The content formatting settings and the 'ask AI' feature are great; I use them on a day-to-day basis.
What do you dislike about the product?
During my initial use of Notion, everything felt clumsy due to a lot of settings. It's very difficult for new people to navigate those numerous settings.
What problems is the product solving and how is that benefiting you?
I use Notion for easy note access on any device and sharing templates. It simplifies content formatting, and I like using the AI feature daily.
Effortless Organization with Comprehensive Features
What do you like best about the product?
I use Notion for all our product and process documentation, playbooks, whiteboard sessions, and content and marketing. It's super easy to create projects, add multiple people, and the searchability of documents is the best. Creating teamspaces in Notion is great for organizing and syncing projects and folders with our calendar. The initial setup was pretty easy with an easy UI, and it's easy to invite teams.
What do you dislike about the product?
Notion calendar could be improved much better to be as good as a content management system to scale up the content & auto posting.
What problems is the product solving and how is that benefiting you?
Notion makes organizing documents effortless, with easy project creation and excellent searchability, unlike complicated folder systems.
Revolutionized My Workflow—All-in-One Organization Powerhouse
What do you like best about the product?
Notion has completely transformed the way I manage my business. Rather than juggling notes, project management tools, documents, and scattered ideas across multiple platforms, I now have everything consolidated in one place. My thoughts, frameworks, client work, and overall operating system are all organized, searchable, and interconnected.
What I appreciate most is the clarity it brings. I’m no longer just reacting to tasks; instead, I’m working within a system I genuinely trust. I have the freedom to design my own workflow, rather than being constrained by the limitations of other tools. This shift has been a real game changer for my strategy, planning, and long-term growth.
Although it required some initial effort to set up properly, the benefits have been significant: I make decisions more quickly, maintain better focus, and experience much less mental clutter.
What I appreciate most is the clarity it brings. I’m no longer just reacting to tasks; instead, I’m working within a system I genuinely trust. I have the freedom to design my own workflow, rather than being constrained by the limitations of other tools. This shift has been a real game changer for my strategy, planning, and long-term growth.
Although it required some initial effort to set up properly, the benefits have been significant: I make decisions more quickly, maintain better focus, and experience much less mental clutter.
What do you dislike about the product?
There is definitely a learning curve, particularly as you begin to create more advanced systems—I experienced that myself. In the early stages, I often had to pause, reconsider my setup, and simplify things before everything started to make sense. Offline functionality still leaves something to be desired, and as your workspace grows, you may notice some performance slowdowns.
However, in my experience, these drawbacks are minor compared to the benefits. I finally have a single system that has replaced the chaos of using multiple disconnected tools. Now, everything is integrated and organized in one place. That shift alone has helped me become more focused, consistent, and effective in managing my business.
Notion isn’t perfect, but it’s the most powerful work environment I’ve ever created for myself.
However, in my experience, these drawbacks are minor compared to the benefits. I finally have a single system that has replaced the chaos of using multiple disconnected tools. Now, everything is integrated and organized in one place. That shift alone has helped me become more focused, consistent, and effective in managing my business.
Notion isn’t perfect, but it’s the most powerful work environment I’ve ever created for myself.
What problems is the product solving and how is that benefiting you?
Notion has addressed some significant challenges for me, particularly when it comes to mental overload. Before I started using it seriously, my ideas, client notes, projects, frameworks, and priorities were scattered across various tools and documents. This constant fragmentation meant I was always expending energy just to remember where everything was stored. Now, everything has a dedicated place, and I no longer waste mental energy searching for information or worrying that something important might be overlooked. Instead, I can focus on thinking, making decisions, and executing my plans.
Another major improvement is the elimination of chaos from managing multiple tools. Rather than switching between different task managers, note-taking apps, documents, and spreadsheets, I now work within a single environment that I’ve tailored to fit my workflow. This shift alone has made my days more efficient and much less fragmented. I’m no longer simply reacting to tasks as they arise; I’m operating from a system with clear priorities, structured workflows, and visible progress.
Perhaps the greatest advantage is the long-term leverage I’ve gained. My thoughts, frameworks, sales insights, and hard-earned lessons are no longer trapped in my mind or lost in old files. They’re now captured, organized, and easily reusable, allowing my value to build over time rather than starting from scratch each week. As a result, I make decisions more quickly, maintain better focus, and truly feel in control of my business—not just busy, but actively steering things in the right direction.
Another major improvement is the elimination of chaos from managing multiple tools. Rather than switching between different task managers, note-taking apps, documents, and spreadsheets, I now work within a single environment that I’ve tailored to fit my workflow. This shift alone has made my days more efficient and much less fragmented. I’m no longer simply reacting to tasks as they arise; I’m operating from a system with clear priorities, structured workflows, and visible progress.
Perhaps the greatest advantage is the long-term leverage I’ve gained. My thoughts, frameworks, sales insights, and hard-earned lessons are no longer trapped in my mind or lost in old files. They’re now captured, organized, and easily reusable, allowing my value to build over time rather than starting from scratch each week. As a result, I make decisions more quickly, maintain better focus, and truly feel in control of my business—not just busy, but actively steering things in the right direction.
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