Notion
NotionExternal reviews
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Project Management in Notion for the WIN!
What do you like best about the product?
Notion makes it easy for our small company to stay on top of all our projects from one dashboard. The whole team can see the details they need, and the leaders can see the overview they need. It's been the perfect solution for us. It's so easy to use. We use it every day to keep us organized.
What do you dislike about the product?
I wish there was a more streamlined way to connect databases into one large multi-functional database. With recent updates, I can see the platform is already moving in that direction and I'm hopeful!
What problems is the product solving and how is that benefiting you?
All our tasks and project materials are in one, easy-to-use place. It's making us more organized and much more efficient than before Notion.
great software
What do you like best about the product?
Great AI, great to put a lot of things into
Unlimite dfeatures
Unlimite dfeatures
What do you dislike about the product?
Complicated to set up, hard to navigate and grasp
What problems is the product solving and how is that benefiting you?
note taking is great.
Building scopes of work
What do you like best about the product?
I gave a prompt to help me create templates that I could reuse
What do you dislike about the product?
More prompts would be helpful to help shape what I'm asking about.
What problems is the product solving and how is that benefiting you?
Creating templates that I can reuse. I like to apply different frameworks.
Infinite options
What do you like best about the product?
That you can start with a rough idea and get to implementation in minutes and hours rather than days, weeks, and months.The built in AI saves countless hours in writing formulas and trial and error.
What do you dislike about the product?
I wish it integrated with gmail more cleanly. Notion mail is fine but it doesn't really replace gmail and neither really integrates with Notion datasources yet.
What problems is the product solving and how is that benefiting you?
Primarily used as second brain data dump for notes and ai chats to retain for future knowledge. Notion gives you AI indepence as you can configure workflow to work with any AI platforms but retain results for iterations and improvements.
First time user experience
What do you like best about the product?
Integration of notion with other tools in the company (Slack, Google Suite) which allows its AI to pull much more relevant information
What do you dislike about the product?
When going a few levels deep into subpages, it is hard to keep track, how many clicks have been done to go back a level up? Maybe opening a new window instead of going directly into a subpage could as an option?
What problems is the product solving and how is that benefiting you?
Documenting processes.
Makes a tedious process of writing documentation much easier
Makes a tedious process of writing documentation much easier
Meeting Minute taking
What do you like best about the product?
The AI meeting notes capability are such a time saving hack. Unlike other note taking AI tools I could mention, Notion captures details and nuance that means the notes captured better reflect the meeting content. Actions are succinct and clear, and assigned to the correct colleague!
What do you dislike about the product?
None, other than the cost of rolling out to smaller teams v larger teams.
What problems is the product solving and how is that benefiting you?
Being able to share notes and research across teams. AI meeting note taking saves time and is now integral to my working day.
Flexible Project Management Tool, Enhanced by AI
What do you like best about the product?
I really like Notion's flexibility, which allows me to manage my small business efficiently. I absolutely love Notion AI, as it makes using Notion much easier and significantly speeds up the learning curve, enabling me to access all of Notion's incredible features without difficulty.
What do you dislike about the product?
I found the setup process of Notion somewhat challenging. It was not intuitive to figure out how to initially set things up and make changes afterward.
What problems is the product solving and how is that benefiting you?
Notion organizes my team’s tasks and combines CRM, project management, and calendar functions, making it easier to track activities. Notion AI simplifies usage, reducing the learning curve, allowing access to advanced features without getting lost.
Versatile Tool, Pricing Concerns in India
What do you like best about the product?
I find Notion's ability to create unlimited pages and its configurable blocks highly beneficial, especially for our nonprofit's climate projects. The platform replaces the need for multiple tools by combining the capabilities of Word and Excel. I appreciate Notion AI's capabilities and integration with the Notion calendar, which simplify tracking and management tasks. The ease of sharing microsites and recipes with friends is also fantastic.
What do you dislike about the product?
{"I'm not able to use Notion with voice transcripts, like with Chargebee.","Notion agents do not provide direct answers to generic questions about Notion itself.","There's no methodology in Notion for tracking progress, especially for courses.","The pricing of Notion is expensive in India, making it less affordable for many people there.","The costs associated with creating websites and maintaining domain hosting through Notion are high."}
What problems is the product solving and how is that benefiting you?
I find Notion invaluable for replacing Word and Excel, enabling comprehensive project documentation and insights sharing. It streamlines creating unlimited pages and diverse blocks, crucial for my nonprofit climate action work.
he All-in-One Workspace That Actually Replaces 10 Apps
What do you like best about the product?
I love how customizable it is. It’s not just notes — it’s my project manager, CRM, content planner, and knowledge hub all in one. The databases, linked views, and templates make it insanely flexible. It fits my workflow instead of forcing me to fit into someone else’s system.
What do you dislike about the product?
The learning curve can be steep at first, especially for teams that aren’t naturally tech-savvy. Some people get lost in setup instead of flow. Mobile performance could be smoother, and offline mode still isn’t reliable enough for travel days. But honestly, once you’re set up, the power outweighs the quirks.
What problems is the product solving and how is that benefiting you?
Notion turned my organized chaos into a living, breathing ecosystem. I run multiple wellness brands, and before Notion, I was drowning in tabs and texts. Now, every part of my world — classes, kava bar ops, dog park memberships, podcast scripts, even rituals — lives inside one connected space. It’s not just a workspace; it’s where my ideas, systems, and team energy actually meet. Notion lets me scale without losing soul.
How Notion Changed the Way I Work
What do you like best about the product?
All-in-one workspace: Instead of juggling multiple apps, I can keep my notes, tasks, projects, and reflections in one place. It feels like having a personal command center.
Flexibility: Pages can become anything: a database, a simple checklist, a kanban board, or a journal. I love that I can design the system around how I work, instead of squeezing myself into rigid software.
Linking and integration: I can connect meeting notes directly to projects, tie research back to client work, and create dashboards that pull everything together. It turns static notes into an active workflow.
Space for creativity: Beyond tasks, I use Notion for brainstorming, mapping ideas, and journaling. Having one place that holds both structure and creativity has been a game-changer.
Flexibility: Pages can become anything: a database, a simple checklist, a kanban board, or a journal. I love that I can design the system around how I work, instead of squeezing myself into rigid software.
Linking and integration: I can connect meeting notes directly to projects, tie research back to client work, and create dashboards that pull everything together. It turns static notes into an active workflow.
Space for creativity: Beyond tasks, I use Notion for brainstorming, mapping ideas, and journaling. Having one place that holds both structure and creativity has been a game-changer.
What do you dislike about the product?
Learning curve: The flexibility can be overwhelming at first. Without clear templates, it’s easy to get lost or overbuild.
Speed and offline use: Notion can feel sluggish, especially with large databases, and offline functionality isn’t as smooth as I’d like.
Too many options: Sometimes I catch myself spending more time “perfecting” the system than actually working in it. The temptation to tweak layouts and workflows is real.
Collaboration quirks: While good, collaboration isn’t always as seamless as Google Docs—especially if multiple people are editing at once.
Speed and offline use: Notion can feel sluggish, especially with large databases, and offline functionality isn’t as smooth as I’d like.
Too many options: Sometimes I catch myself spending more time “perfecting” the system than actually working in it. The temptation to tweak layouts and workflows is real.
Collaboration quirks: While good, collaboration isn’t always as seamless as Google Docs—especially if multiple people are editing at once.
What problems is the product solving and how is that benefiting you?
The Problem Notion Solves
Before Notion, my work and ideas were scattered—tasks in one app, notes in another, documents in Google Drive, reminders on sticky notes. Keeping track of everything created mental clutter, and things often slipped through the cracks. Traditional tools were either too rigid (forcing me into their structure) or too limited (good for one purpose but not adaptable).
How That Benefits Me
Notion solves this by giving me one flexible home for everything—projects, notes, tasks, reflections, and resources. Instead of managing five systems, I manage one. This reduces stress, saves time, and helps me see the bigger picture without losing track of details. The flexibility means I can adapt it to fit the way my brain works, rather than forcing myself to adapt to the software.
As a result, I feel:
More focused, because I’m not juggling multiple tools.
More creative, because I can capture and link ideas seamlessly.
More grounded, because I always know where to find things.
Before Notion, my work and ideas were scattered—tasks in one app, notes in another, documents in Google Drive, reminders on sticky notes. Keeping track of everything created mental clutter, and things often slipped through the cracks. Traditional tools were either too rigid (forcing me into their structure) or too limited (good for one purpose but not adaptable).
How That Benefits Me
Notion solves this by giving me one flexible home for everything—projects, notes, tasks, reflections, and resources. Instead of managing five systems, I manage one. This reduces stress, saves time, and helps me see the bigger picture without losing track of details. The flexibility means I can adapt it to fit the way my brain works, rather than forcing myself to adapt to the software.
As a result, I feel:
More focused, because I’m not juggling multiple tools.
More creative, because I can capture and link ideas seamlessly.
More grounded, because I always know where to find things.
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