Improved Team Transparency, Room for Improvement With Complex Project Management
What do you like best about the product?
I really appreciate how Asana reduces silos across teams and opens up greater transparency on what others are working on. It provides visibility across teams, which I find very beneficial. I also enjoy the easy-to-use interface, which makes it straightforward to keep track of ongoing, upcoming, and completed work all in a centralized place.
What do you dislike about the product?
I find the management of more complex projects challenging in Asana. It's also difficult to integrate financial tracking and visualization. The initial setup for my portfolio was hard because it involves multiple projects with related action items.
What problems is the product solving and how is that benefiting you?
Asana reduces silos across teams, offers greater transparency on work progress, and centralizes information for tracking ongoing, upcoming, and completed tasks.
Streamlined Project Tracking but Lacks Customization
What do you like best about the product?
I think once the templates are set up, they're pretty easy to use. I also like being able to have a portfolio that has all of our projects for that year in it to more easily look across projects. The templates allow us to track progress on projects and really customize it to our company's specific flow for different conditions. So we have about 10 different common project types that all have slightly different flows, and I'm able to capture that accurately and relevantly with those templates. The portfolio allows us to see key details from a 30,000-foot view of all of our projects, including things like the project name, who's assigned to it, when it's launching, progress, and project type.
What do you dislike about the product?
I'd really like to use Asana for bandwidth tracking and better understanding forecasted availability for my teammates, but with the features we have access to now, we haven't been able to find a way to do this effectively. It seems like there are some limitations in the dashboards that prevent me from setting up as customized views as I'd like based on custom fields we've created. I've tried a lot of workarounds on it and haven't been able to find a solution. I also have found that when we've reached out to get help on things, often the answer we get is that that's not possible or that's not part of current functionality. Additionally, setting up templates wasn't as automated as I'd hoped. It really felt like we had to rework the template every time we wanted to make a copy version of it, which is a bummer.
What problems is the product solving and how is that benefiting you?
I use Asana to track milestones, deliveries, and time on client projects, ensuring cross-team visibility and accountability. It's a huge upgrade from Excel, letting us customize project flows and view all projects at a glance.
Easy to Use & Keeps Daily Tasks on Track
What do you like best about the product?
I like how simple Asana is, yet how in depth I can make it. The home page with upcoming tasks and other widgets helps me stay organized without trying very hard. Setting it up was pretty easy, and once I have one project template made, it's pretty easy to make more.
What do you dislike about the product?
I wish there was a vacation mode where my recurring tasks didn't live in the overdue tab.
What problems is the product solving and how is that benefiting you?
Asana helps me by reminding me of recurring daily tasks and keeping me organized with minimal effort.
Useful for Task Management but Needs Better Capacity Tracking
What do you like best about the product?
I like that Asana keeps my team on track and ensures they have steady capacities. It really helps solve that problem for me. I also appreciate the task templates because we have a lot of repetitive work, and they make it easy to execute. The Asana trainings were really helpful during the initial setup, even though there was a bit of a learning curve.
What do you dislike about the product?
I find the capacity management in the day view dropdown is always inaccurate for us. There was a bit of a learning curve, but the Asana trainings helped a lot.
What problems is the product solving and how is that benefiting you?
Asana keeps my team on track, ensures steady capacities, and task templates make repetitive work easy to execute.
Task tracking has streamlined sprint work but complex navigation still needs simplification
What is our primary use case?
My main use case for Asana at my company is that it serves as our task management software. We use Asana to track our targets, tasks, sprints, and everything related to our project workflow. We use Asana for planning sprints and also keeping track of how the tasks are being done.
In a typical sprint or project, when we have a sprint planning meeting or discussion, after that meeting, our team leaders and management personnel go ahead and add the tasks to Asana. We review them to determine what we have to do, and we provide estimates. They check the estimates and add them to Asana. After that, we mainly use Asana as our tracking tool, and Asana usually notifies us when a task is due. We work on those tasks, mark them complete, and whenever we mark them complete, the next team will pick them up if there are any other work needed. Asana also has features such as task blocking, which helps us to have a good idea of what is happening in the company.
About how I use Asana in my work, if we sometimes forget a task, Asana will notify us that we have an overdue task. It will send an email and a notification. In that way, we can make sure nothing is missed.
What is most valuable?
In my opinion, the best features Asana offers are task management and the options it has, such as blocking tasks, adding subtasks, stages, and comments. Those features are really useful for a company like ours.
Out of those features such as subtasks, stages, and comments, I find myself using subtasks the most. Whenever I start a project or get a task in our working field, there is no guarantee that the task will be very simple. Sometimes it can lead to multiple dependencies and multiple other things that we have to do in order to get the task done. Rather than showing it as a single task, the ability to add multiple subtasks into it gives us an ability to show that these things should be done in order to get this main thing done. I am working on this thing, and it will show that as a separate task. That is a really useful feature.
Regarding the task blocking feature, it is also important. If our work is blocked due to someone else's work, such as someone else not having completed a task and because of this we cannot start our task, Asana offers blocking options. There are start-to-end blocks, end-to-end blocks, end-to-start blocks, and start-to-start blocks. Asana has all of these and we can configure them. The other person who is blocking my task will also see that because they have not done their part, I have a blocked task. They will be prompted to work on it immediately. Those situations are very helpful in Asana.
Asana has impacted my organization positively because it manages all the task management. It acts as our task manager. It has saved a lot of time and made things very efficient. We do not have to call other people and ask how something is going or how long they need to complete a task. We do not have to contact everyone to see who is working on something. Asana has everything we need and presents it in a clear view. It has really made our organization very efficient.
What needs improvement?
Asana's UI is a little bit too complex for me. Sometimes I get confused. Sometimes I mis-navigate. Asana is a very complicated product, but if it could offer a different kind of UI for different types of people, that would be better. This UI is good for a power user, but for a normal user who just comes to see what their tasks are, a simplified UI would be more appropriate.
Sometimes the navigation is a little bit clunky. Sometimes I click back on things that I do not want to click back on. Everything else is good, and the UI is the only part that I see could use a little bit of improvement.
For how long have I used the solution?
I have been using Asana for eight months.
What do I think about the stability of the solution?
Asana is stable. The only time that we have seen a downtime in Asana was during the AWS major outage. We cannot blame Asana for that, as it was an AWS fault. Other than that, it has been completely stable.
What do I think about the scalability of the solution?
Asana's scalability is pretty good because it is cloud-hosted and I know companies with thousands of employees use it. It is pretty scalable. For our requirement, our company is a startup with less than 50 employees, so scalability is not a problem for us. Based on what I have heard, Asana is pretty scalable.
What was our ROI?
In terms of specific outcomes or metrics showing how Asana has improved efficiency or saved time for my team, one thing is that most of the projects that we collaborate on are available to all of us. Previously, people were sending conversations on our company channels or internal communication media, talking about things through long email threads. Currently, we just go ahead and whenever we complete a task, we mark it complete in Asana. If there are any findings or anything else that other people need to know, we put them as comments. Other people will get notifications and they can come and check it. This has saved a lot of hours, especially for developers. They do not need to tell everything out loud. They just have to go and update Asana. This has made their life very easy because developers are people who do not like to talk a lot. So in that regard, this is saving a lot of time.
Because of Asana, we are not having sprint planning meetings very much. That alone has saved us about 10 hours per week. I would estimate that Asana has saved my team around 30 hours per month.
Which other solutions did I evaluate?
I chose seven out of 10 because previously, I have used a similar product called ClickUp and it has a lot more features. It has chat functionality and document storage built-in. ClickUp is basically a combination of Asana, Slack, and Notion. It is offering a lot of things. Asana is only for project management. If Asana had other features baked in, it might have reduced the need for going to another product for that purpose. Its features are not limited in scope. In the project management scope, it is perfect, but another product can be integrated to it to make sure things are well connected.
What other advice do I have?
My advice for others looking into using Asana is to use it. Whenever someone new joins who does not have experience in Asana, maybe give them a proper introduction or show them some videos because Asana can be too much for a beginner who is starting up. Just guide them on how to use it. I would rate this review a seven out of 10.
Effective Task Management, Best for Structured Teams
What do you like best about the product?
Asana makes it easy to organize work and keep everyone aligned. The ability to break projects into clear tasks and subtasks, assign owners, set due dates, and track progress in one place really improves visibility and accountability
What do you dislike about the product?
Asana can feel overwhelming at times, especially for new users, due to the number of features and configuration options. Some useful functionality is locked behind higher-priced plans, which can be limiting for smaller teams
What problems is the product solving and how is that benefiting you?
Asana solves the problem of scattered work and unclear ownership by centralizing tasks, deadlines, and project updates in one place. It reduces reliance on long email threads and ad-hoc messages by making responsibilities and progress visible to everyone. This helps me stay organized, prioritize work more effectively, and collaborate better with my team, resulting in fewer missed deadlines and smoother project execution.
Great for Team Planning, But Integration Needs Work
What do you like best about the product?
Ease of use in planning and organizing team projects
What do you dislike about the product?
not the best implementation of flow between jira and asana, it's buggy
What problems is the product solving and how is that benefiting you?
Project management work
Asana all in one place using AI to work faster
What do you like best about the product?
Asana stands out for its clarity in task ownership, which is critical in a manufacturing environment where accountability drives efficiency. Having worked with tools like Monday.com in smaller setups, I’ve seen how shared responsibility can create confusion. Asana’s approach of assigning a single accountable owner for each task, while allowing others to collaborate, ensures there’s no ambiguity about who is responsible for completion. This structure has significantly reduced internal miscommunication and improved workflow in our production and support processes.
What do you dislike about the product?
For new team members, Asana can feel overwhelming because of the multiple views and options available. Some features are tucked away in menus, which takes time to learn. Additionally, built-in reporting and time-tracking could be more robust without relying on third-party integrations, especially for manufacturing projects where tracking time and resource utilization is key. That said, these are minor drawbacks compared to the overall benefits Asana brings to our organization.
What problems is the product solving and how is that benefiting you?
In our manufacturing operations, Asana has helped overcome two major challenges: fragmented communication and lack of historical project data. Now, when we start a new initiative, whether it’s a system upgrade or a process improvement, we can easily reference similar past projects. Templates eliminate repetitive clerical work, so I don’t need to pull my team into discussions about basic details. This means meetings focus on critical decisions and technical issues, while I have all the context needed for planning and execution. It’s streamlined collaboration across IT and production teams.
Great for Task Organization, But Reminder Features Need Improvement
What do you like best about the product?
It works well for organizing tasks, to-do lists, and the development phase. It always helps ensure that I don't lose anything by accident.
What do you dislike about the product?
UI to all reminder features .. make it unique and movable
What problems is the product solving and how is that benefiting you?
its solves work managements issues
Customization Powerhouse with Room for Streamlined UI
What do you like best about the product?
I like that Asana has customizing options, such as having multiple display views. It's helpful that our team is able to assign tasks to one another, and the feature to view my own individual tasks instead of as a group is particularly valuable.
What do you dislike about the product?
I find the inbox and my task interface a bit overwhelming and would prefer it to be more simplified. Also, it would be helpful if it could work with Microsoft.
What problems is the product solving and how is that benefiting you?
I use Asana for project workflow management. It keeps track of my daily assignments and lets our team assign tasks to each other. The feature to view my own tasks instead of as a group is really helpful.
