Asana
AsanaExternal reviews
10,015 reviews
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Extremely User-Friendly and Intuitive
What do you like best about the product?
Asana is extremely user friendly and intuitive to beginner or first time users.
What do you dislike about the product?
I would like Asana to provide a Gantt level view for multiple projects. I had to integrate with another application for this, although it was an easy process it would be nice to have in one tool.
What problems is the product solving and how is that benefiting you?
Easy project management and executive level views of project milestones.
Great for Small Teams, But Needs Better Template Options
What do you like best about the product?
Asana offers a free version for basic users and allows for customization to fit your needs. While Asana is not specifically designed as a scrum tool, you can adapt it by setting up sprints and organizing tasks within them. In the free version, the admin retains control and can add multiple users as well as numerous tasks. This makes it a practical option for small groups maximum 10 people looking to collaborate effectively.
What do you dislike about the product?
Asana lacks quality templates for users. It would be helpful if they offered more customizable templates or provided an option for users to create their own personalized templates.
What problems is the product solving and how is that benefiting you?
Like I said there are many free tool, but Asana is a very easy and simple to use it.
Essential Task Management, But iPad View Needs Improvement
What do you like best about the product?
The ability to easily assign tasks to project team members and create parking lots for tasks that anyone with capacity can complete. We can't see how we would manage without the tool.
What do you dislike about the product?
The iPad version is a little small, and I can't easily see all the details in the list views.
What problems is the product solving and how is that benefiting you?
It has helped us better manage projects and milestones. We see more tasks being completed on time and a redcutnion in project overruns,
Versatile Tool for Team Collaboration, But Notification Settings Need Improvement
What do you like best about the product?
Asana is a huge part of my work experience. I literally spend maybe 15% of my total time at work on Asana, as I work in operations. There are tons of different uses for it, to list a few that I use: 1. Content calendar for email marketing 2. Board for review dates of internal knowledge articles and templates 3. Personal boards for each of our team members listing tasks 4. Team boards that show each team members list of capacity (overlaps with 3) 5. Meeting boards where anyone is welcome to add a card into a 'to be discussed column' where we discuss ideas in a weekly meeting
What do you dislike about the product?
The notification settings can be confusing - if you have a busy inbox, you can easily miss notifications if you are not tagged in.
What problems is the product solving and how is that benefiting you?
Accounting processes, setting and reviewing tasks, reviewing articles we have written
Helps me bring structure and calm to busy, multi-team projects
What do you like best about the product?
What I love most about Asana is how it brings clarity to complex, ongoing work. In my previous roles, I often juggled multiple administrative and implementation projects — onboarding new systems, tracking requests from different departments, and managing deadlines that moved constantly. Asana made that chaos much easier to manage.
I especially value the way tasks can be grouped under projects with owners, subtasks, and due dates — it feels like a digital project manager quietly keeping things aligned. I used the timeline and board views frequently to track progress and see which pieces were lagging, which really helped with team accountability. The integrations with email and Google Drive were also practical , I could attach relevant files directly to tasks instead of hunting through threads or folders.
For collaborative work, Asana’s comment and tag features saved a lot of back-and-forth emails. I liked that updates were transparent, so everyone involved could instantly see what changed and why, it built trust and reduced confusion.
I especially value the way tasks can be grouped under projects with owners, subtasks, and due dates — it feels like a digital project manager quietly keeping things aligned. I used the timeline and board views frequently to track progress and see which pieces were lagging, which really helped with team accountability. The integrations with email and Google Drive were also practical , I could attach relevant files directly to tasks instead of hunting through threads or folders.
For collaborative work, Asana’s comment and tag features saved a lot of back-and-forth emails. I liked that updates were transparent, so everyone involved could instantly see what changed and why, it built trust and reduced confusion.
What do you dislike about the product?
Sometimes the number of notifications can get a little noisy, especially when several people update the same project. I also wish there were more intuitive templates for recurring administrative workflows , I ended up creating my own structure over time. But overall, those are small things compared to the visibility and consistency Asana adds to daily operations.
What problems is the product solving and how is that benefiting you?
Asana has been incredibly useful for bringing structure and accountability into team projects. In my previous roles, I often managed cross-functional tasks onboarding new systems, tracking implementation milestones, and coordinating updates between teams spread across departments. Before Asana, it was easy for small details to slip through email threads or spreadsheets.
With Asana, every task had a clear owner, deadline, and progress view. It helped us avoid duplicate work, manage priorities better, and close communication gaps. I also found it helpful for reporting and follow ups, instead of chasing updates, I could view everything in one place. The result was fewer delays, more visibility, and a calmer workflow overall
With Asana, every task had a clear owner, deadline, and progress view. It helped us avoid duplicate work, manage priorities better, and close communication gaps. I also found it helpful for reporting and follow ups, instead of chasing updates, I could view everything in one place. The result was fewer delays, more visibility, and a calmer workflow overall
Flexible and Familiar, But Needs Better Setup Guidance and Customization
What do you like best about the product?
1. The ability to related single tasks to multiple projects or single projects to multiple portfolios
2. The status update functionality on projects
3. The general flexibility I have with custom fields, custom automation, etc.
4. Overall UI mirrors Excel, so it's an easy tool to manage and pick up
2. The status update functionality on projects
3. The general flexibility I have with custom fields, custom automation, etc.
4. Overall UI mirrors Excel, so it's an easy tool to manage and pick up
What do you dislike about the product?
1. Asana is very easy to overengineer, which leads to low adoption or utilization. I wish there were more resources or structure around how to set it up and deploy it in phases.
2. Project templates are great, but I wish there were more things to templatize like status updates and descriptions.
3. Lack of customizability at the project level (see Overview tab)
2. Project templates are great, but I wish there were more things to templatize like status updates and descriptions.
3. Lack of customizability at the project level (see Overview tab)
What problems is the product solving and how is that benefiting you?
Keeping my team organized and focused on a limited set of tasks and communicating key updates to the organization (especially stakeholders).
Asana Keeps Me Organized and Connected
What do you like best about the product?
Asana connects all of my tools together and keeps me organized.
What do you dislike about the product?
You might get caught into using Asana versus your other tools.
What problems is the product solving and how is that benefiting you?
When and what to do on an everyday basis.
Seamless Workflow, Exceptional Collaboration
What do you like best about the product?
I find Asana to be incredibly valuable for its ease of use and collaborative capabilities, which have been fundamental in managing both task and workflow systems within our company. We've been using it since around 2018 as our primary task management system, and it has grown with us as a company, transitioning from pen and paper methods to a more structured and formal system. I particularly love how Asana facilitates formal systematization for departmental meetings, with everything tracked efficiently. This has greatly benefited our teams, such as the web development and graphics team, who are utilizing it for sprint planning, web development requests, and graphic design requests. It creates a more organized and structured workflow that has been a huge difference-maker. I also appreciate the insights gained from the Asana workflow certification training, which revealed more potential uses of the software. The various dashboard views accommodate different preferences and have been extremely useful in tracking tasks, metrics, and projects. Integration with other systems like Google Workspace and Slack has further expanded its practicality by creating a seamless workflow and communication channel. Lastly, the potential for task automation and efficient project management makes Asana something I would confidently choose and recommend again.
What do you dislike about the product?
Not much, I do wish that Asana could accommodate different tiers of user access for larger teams with varied needs, especially when considering financial feasibility. Upgrading certain team members to additional features without needing all users to have the same costly options would be beneficial. Additionally, the process of adding guest users isn't straightforward, which complicates collaboration with contractors.
What problems is the product solving and how is that benefiting you?
I find that Asana improves our workflow by organizing meetings, tracking metrics, and forms. It enhances departmental efficiency and collaboration, streamlining task tracking and communication across teams.
Great for Organization and Collaboration, But Subtask Management Needs Improvement
What do you like best about the product?
I like the capability to create portfolio's, assign task to colleagues and collaborate. I also like how it helps keep you very organized throughout all daily task
What do you dislike about the product?
I dislike how difficult it is to move around "subtask" to different "task". There is no option to copy and paste a task somewhere with all of it's data within the subtask.
What problems is the product solving and how is that benefiting you?
Asana is helping to organize or long list of projects. It is benefiting us by helping us to stay organized with all daily task by allowing us to set deadlines and track task efficiently.
Keeps Our Projects on Track
What do you like best about the product?
Asana is great for keeping projects organized and tracking team tasks. The interface is clean and intuitive, and the notifications make sure nothing gets forgotten. I really like the subtasks and dependencies feature — it helps a lot with prioritizing and meeting deadlines. The integrations with Google Drive and Slack also make the daily workflow much smoother.
What do you dislike about the product?
Sometimes Asana can feel a bit overwhelming when managing multiple large projects at once. There are many features, and it can take time for new users to learn how to use them effectively. Also, the mobile app is less fluid than the desktop version, especially when editing or reorganizing tasks.
What problems is the product solving and how is that benefiting you?
Asana helps me keep track of multiple projects and deadlines in one place. It makes collaboration easier by allowing everyone on the team to see who’s responsible for what and when. Before using Asana, tasks were often lost in emails or chats — now everything is centralized and transparent. This has improved productivity, accountability, and communication across the team.
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