Sold by: Ad Astra
Deployed on AWS
The Ad Astra smart scheduling platform helps colleges and universities graduate students faster. Through end-to-end course scheduling, event management, and intelligent annual planning, Ad Astra helps institutions build on-time, quality schedules that accelerate student progress and promote financial sustainability.
Overview
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All-in-One Scheduling Platform
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Essential Scheduling Outcomes
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Success Story
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Partnership Outcomes
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Integrated Course and Event Calendars
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Historical Enrollment Insights
Ad Astra helps colleges and universities work smarter and schedule with the goal of graduating more students. As a trusted partner to over 550 higher education institutions, Ad Astra delivers the only all-in-one academic scheduling platform that unifies course, event, and room scheduling to improve student outcomes, maximize resource use, and strengthen financial sustainability. With nearly 30 years of higher education expertise, Ad Astra enables institutions to build efficient, student-centric academic schedules. Our cloud-based platform enables academic leaders, registrars, and event schedulers to:
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Optimize room and resource utilization.
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Collaborate using strategic scheduling workflows.
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Align course offerings with student demand.
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Remove schedule barriers that delay graduation.
With AI-generated change recommendations, demand analytics, smart reporting, registration monitoring and more, Ad Astra provides the scheduling infrastructure to work more efficiently and focus on advanced practices like annual scheduling, shortened terms, pathway alignment, and more.
Private Offers: The default Ad Astra Essential Scheduling package includes core scheduling capabilities for courses, rooms, and events. For customized offers and further details regarding Ad Astra's full suite of solutions, including registration monitoring and long-term academic planning, please request a Private Offer.
Highlights
- Smart scheduling workflows and intelligence: As the only end-to-end scheduling platform for higher education, Ad Astra provides smart scheduling workflows across your institution's rooms, events, and courses. With AI-generated schedule change recommendations, demand analytics, resource reporting and more, Ad Astra provides the tools to operationalize smarter scheduling strategies.
- Student and financial impact outcomes: The Ad Astra approach to smart scheduling supports program sustainability and student retention, benefiting students and institutions alike. Through 2024, Ad Astra helped institutions act on 1.2 million student impacts (additional registrations and avoided cancellations) which generated $720 million in financial impact.
- Native and robust SIS integrations: Ad Astra supports all major student information systems with secure, real-time integrations that turn data tables into student and scheduling intelligence. Our teams work with SIS platforms to develop integrations from the ground up to ensure reliable, fast data connection without the headaches of relying on third-party providers. Plus, our API library and extensibility framework allow for more custom solutions to get your information where it needs to go.
Details
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Delivery method
Deployed on AWS
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Features and programs
Financing for AWS Marketplace purchases
AWS Marketplace now accepts line of credit payments through the PNC Vendor Finance program. This program is available to select AWS customers in the US, excluding NV, NC, ND, TN, & VT.
Pricing
Pricing is based on the duration and terms of your contract with the vendor. This entitles you to a specified quantity of use for the contract duration. If you choose not to renew or replace your contract before it ends, access to these entitlements will expire.
Additional AWS infrastructure costs may apply. Use the AWS Pricing Calculator to estimate your infrastructure costs.
Dimension | Description | Cost/12 months |
|---|---|---|
Essential Scheduling - (2.5k or less FTE students) | The Essential Scheduling package consists of Ad Astra's core scheduling capabilities across rooms, academics, and events for an all-in-one, efficient scheduling solution. Key capabilities include room management, course and section scheduling, space and faculty assignment, historical enrollment data, event management and calendars, reporting, and more. Guided onboarding, project implementation, and SIS integration is included, along with a dedicated Client Success Lead. If you would like to request customization of this offering or explore additional products, please reach out to request a private offer and/or more information. (Note: This option is one annual subscription for institutions with 2.5k or less FTE students.) | $40,430.00 |
Essential Scheduling - (2501 to 5k FTE students) | The Essential Scheduling package consists of Ad Astra's core scheduling capabilities across rooms, academics, and events for an all-in-one, efficient scheduling solution. Key capabilities include room management, course and section scheduling, space and faculty assignment, historical enrollment data, event management and calendars, reporting, and more. Guided onboarding, project implementation, and SIS integration is included, along with a dedicated Client Success Lead. If you would like to request customization of this offering or explore additional products, please reach out to request a private offer and/or more information. (Note: This option is one annual subscription for institutions with 2501 to 5k FTE students.) | $45,580.00 |
Essential Scheduling - (5001 to 10k FTE students) | The Essential Scheduling package consists of Ad Astra's core scheduling capabilities across rooms, academics, and events for an all-in-one, efficient scheduling solution. Key capabilities include room management, course and section scheduling, space and faculty assignment, historical enrollment data, event management and calendars, reporting, and more. Guided onboarding, project implementation, and SIS integration is included, along with a dedicated Client Success Lead. If you would like to request customization of this offering or explore additional products, please reach out to request a private offer and/or more information. (Note: This option is one annual subscription for institutions with 5001 to 10k FTE students.) | $51,960.00 |
Essential Scheduling - (10001 to 15k FTE students) | The Essential Scheduling package consists of Ad Astra's core scheduling capabilities across rooms, academics, and events for an all-in-one, efficient scheduling solution. Key capabilities include room management, course and section scheduling, space and faculty assignment, historical enrollment data, event management and calendars, reporting, and more. Guided onboarding, project implementation, and SIS integration is included, along with a dedicated Client Success Lead. If you would like to request customization of this offering or explore additional products, please reach out to request a private offer and/or more information. (Note: This option is one annual subscription for institutions with 10001 to 15k FTE students.) | $60,260.00 |
Essential Scheduling - (15001 to 20k FTE students) | The Essential Scheduling package consists of Ad Astra's core scheduling capabilities across rooms, academics, and events for an all-in-one, efficient scheduling solution. Key capabilities include room management, course and section scheduling, space and faculty assignment, historical enrollment data, event management and calendars, reporting, and more. Guided onboarding, project implementation, and SIS integration is included, along with a dedicated Client Success Lead. If you would like to request customization of this offering or explore additional products, please reach out to request a private offer and/or more information. (Note: This option is one annual subscription for institutions with 15001 to 20k FTE students.) | $68,550.00 |
Essential Scheduling - (20001 to 30k FTE students) | The Essential Scheduling package consists of Ad Astra's core scheduling capabilities across rooms, academics, and events for an all-in-one, efficient scheduling solution. Key capabilities include room management, course and section scheduling, space and faculty assignment, historical enrollment data, event management and calendars, reporting, and more. Guided onboarding, project implementation, and SIS integration is included, along with a dedicated Client Success Lead. If you would like to request customization of this offering or explore additional products, please reach out to request a private offer and/or more information. (Note: This option is one annual subscription for institutions with 20001 to 30k FTE students.) | $75,770.00 |
Essential Scheduling - (30001 or more FTE students) | The Essential Scheduling package consists of Ad Astra's core scheduling capabilities across rooms, academics, and events for an all-in-one, efficient scheduling solution. Key capabilities include room management, course and section scheduling, space and faculty assignment, historical enrollment data, event management and calendars, reporting, and more. Guided onboarding, project implementation, and SIS integration is included, along with a dedicated Client Success Lead. If you would like to request customization of this offering or explore additional products, please reach out to request a private offer and/or more information. (Note: This option is one annual subscription for institutions with 30001 or more FTE students.) | $88,120.00 |
Implementation Fees - (2.5k or less FTE students) | This is a one-time implementation fee for Ad Astra's Essential Scheduling solutions, and includes a software implementation, onboarding, student information system integration, and a two-day on-site training session with Ad Astra representatives. (Note: This option is a one-time fee for institutions with 2.5k or less FTE students.) | $24,620.00 |
Implementation Fees - (2501 to 5k FTE students) | This is a one-time implementation fee for Ad Astra's Essential Scheduling solutions, and includes a software implementation, onboarding, student information system integration, and a two-day on-site training session with Ad Astra representatives. (Note: This option is a one-time fee for institutions with 2501 to 5k FTE students.) | $29,770.00 |
Implementation Fees - (5001 to 10k FTE students) | This is a one-time implementation fee for Ad Astra's Essential Scheduling solutions, and includes a software implementation, onboarding, student information system integration, and a two-day on-site training session with Ad Astra representatives. (Note: This option is a one-time fee for institutions with 5001 to 10k FTE students.) | $33,890.00 |
Dimensions summary
Pricing is organized around your institution's full-time equivalent (FTE) student count. The Essential Scheduling subscription bundles rooms, academics, and events across seven annual tiers, from 2,500 or fewer students up to 30,000 or more. Each tier pairs with a matching one-time implementation fee. You can also buy a narrower Academic and Room Scheduling subscription for the 2,501-to-5,000 band, plus a standalone SIS Integration subscription for ongoing connection maintenance. Both of these carry their own separate one-time implementation fees. Subscriptions renew yearly; implementation fees are charged once. Contact the vendor for custom offers.
Top-of-mind questions for buyers
Your tier is set by your institution's full-time equivalent (FTE) student count. FTE combines full-time and part-time enrollment into an equivalent number of full-time students. You pick the annual band that matches your enrollment, from 2,500 or fewer students up to 30,000 or more.
You pay a recurring annual subscription for the software plus a separate one-time implementation fee at onboarding. The subscription renews yearly. The implementation fee is charged once and covers software setup, onboarding, student information system integration, and a two-day on-site training session.
This annual subscription maintains the ongoing connection between Ad Astra and your student information system. It supports Ellucian Banner and Colleague, Peoplesoft Campus Solutions, Workday Student, Jenzabar Student, and Anthology Student. It carries its own one-time implementation fee to set up the initial connection.
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Vendor refund policy
Ad Astra does not offer standard refunds for AWS Marketplace purchases.
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Delivery details
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Resources
Support
Vendor support
Connectivity: Our objective is to make Ad Astra Software Services available twenty-four hours a day, seven days a week. In the event that Client access to the Software Services becomes unavailable due to connectivity issues, the Client shall immediately notify Ad Astra by logging a case to the Ad Astra portal in accordance with written policies. Unless Client access to the Software Services is unavailable for reasons beyond control or as a result of routine maintenance, Ad Astra strives to resolve and restore access within eight (8) business hours. Clients may also subscribe to our application status page at https://status.adastra.live/ . Support hours: Our hours of operation are 7:00 am to 6:00 pm CST, Monday - Friday. Ad Astra policy is to respond within two (2) business hours of receiving the case. Online Support Center and Knowledge Base: Users are encouraged to browse online product support articles and submit tickets for further assistance online at https://help.adastra.live/ . Phone: While we recommend submitting a ticket, you can also reach us on 800-878-5611
AWS infrastructure support
AWS Support is a one-on-one, fast-response support channel that is staffed 24x7x365 with experienced and technical support engineers. The service helps customers of all sizes and technical abilities to successfully utilize the products and features provided by Amazon Web Services.
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