Notion
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Notion for Ideation and Project Management
What do you like best about the product?
I love Notion's ability to do anything. I use it for ideation - a repository of ideas, and project management as my own personal Kanban board. Notion has genuinely transformed how I organize my scattered thoughts and ideas. It strikes that perfect balance between structure and flexibility—I can quickly jot down fleeting ideas during meetings or late-night bursts of inspiration, then easily reorganize them later into something coherent. The block system makes moving information between projects practically effortless. What I appreciate most is how naturally it adapts to my workflow rather than forcing me to adapt to it—whether I'm transferring information between my devices or pulling together research for a government proposal, it just works.
What do you dislike about the product?
The only thing I do not like is I cannot choose my own flavor of LLM. I use different models for different tasks, so I would like the freedom to switch between models. For quick ideas and editing checks for writings, I'd use the native AI whatever is built into Notion. But, I may want to use my Claude account for generating long context content and workflow diagrams. Honestly the only thing I dislike is the choice of language models.
What problems is the product solving and how is that benefiting you?
Notion allows me to capture my thoughts and organize them how I want. Google's Keep Notes is just a list or a messy text message format. With Notion I can quite literally write a white paper for a client while I am sitting in front of them or make a requirements document for their review before they sign a contract with me. Also, the file upload capability...I could not live without it. I use it for case management and editing so that's a huge thing for me. I really appreciate the file management aspect.
Notion - my business superpower!
What do you like best about the product?
Notion has empowered me to build a CRM for my financial advice business in the UK - and engage with thousands of automations to other services so I (and my clients) can easily benefit from wider services - all through the way Notion works. The AI is clever - making my daily tasks a doddle.
What do you dislike about the product?
Some additional features to make sites look slightly better would be great. I'm looking forward to the improvements of the Mail app (and iOS launch).
What problems is the product solving and how is that benefiting you?
Notion records notes for all of my calls now - no matter what software I am using to communicate with clients. This means I can focus more on quality conversations with, and listening carefully to, my clients and their needs.
It helps me improve my recommendations, and carry out some calculations with ease. This is extremely useful in financial services.
It helps me improve my recommendations, and carry out some calculations with ease. This is extremely useful in financial services.
An excellent assistant from day-to-day, to business critical information
What do you like best about the product?
Ease of use
Ability to adapt how you see fit
Databases! These are honestly one of the best implementations I have seen. I'm a big proponent of tools such as Confluence, but relational databases are crucial to my way of working. I can still integrate these with Confluence, JIRA, Linear etc, but Notion is the best way to keep information in my personal view.
Ability to adapt how you see fit
Databases! These are honestly one of the best implementations I have seen. I'm a big proponent of tools such as Confluence, but relational databases are crucial to my way of working. I can still integrate these with Confluence, JIRA, Linear etc, but Notion is the best way to keep information in my personal view.
What do you dislike about the product?
Modularised pricing and when you are mid-cycle, pricing annually can be well over 12 months.
Online only
Online only
What problems is the product solving and how is that benefiting you?
Relational database tables - I've said it once and I'll say it again. These are a game changer, especially when you can get Notion AI to create the tables for you.
I can easily share information with the team as required, or guests. AI writing blocks (to summarise notes, create actions) are key as well.
I can easily share information with the team as required, or guests. AI writing blocks (to summarise notes, create actions) are key as well.
Using Notion for All in 1 Data, Calendar, and Task Management for Business
What do you like best about the product?
I like the AI integration to help me create reports and find information throughout my pages.
What do you dislike about the product?
The calendar is not very easy to use and the survey functionality is not as good as I would like.
What problems is the product solving and how is that benefiting you?
Keeping our teams tasks all together in one place, with detailed timelines that help keep us on track. It is also used as a central database for our over 3,000 employees to reference.
The most flexible and powerful productivity platform I’ve used.
What do you like best about the product?
What I love most about Notion is its incredible versatility—whether I need to keep things simple with a clean task list or build a complex database system for a client, Notion handles it all. The built-in AI assistant has become an essential part of my workflow, helping me brainstorm, summarize, and draft content quickly across both personal projects and client deliverables. I onboard every new client onto Notion, and the process is always smooth. They find it intuitive and enjoy the ability to collaborate in real-time with all documentation and processes centralized in one place.
What do you dislike about the product?
While I appreciate the vast capabilities, the flexibility can be a double-edged sword—new users can sometimes feel overwhelmed by the open-ended nature of the platform without guidance or templates. I would love for there to be an offline mode - enabling me to edit . Lastly, I’d love to see even deeper integrations with external tools like Google Drive, Slack, and QuickBooks without needing workarounds or third-party automation tools.
What problems is the product solving and how is that benefiting you?
Notion is solving a major problem I’ve faced for years—scattered tools and fragmented information. Instead of jumping between separate apps for project management, documentation, note-taking, CRM, and content planning, I now manage everything within a single, unified workspace. This has significantly improved my operational efficiency, reduced context-switching, and helped me stay organized both personally and professionally. For my clients, it streamlines onboarding, centralizes SOPs and assets, and enables transparent collaboration. The ability to customize every workspace to match the client’s needs—whether for marketing, operations, or creative workflows—adds tremendous value. The AI tools enhance this further by saving time on writing, summarizing meetings, and creating content drafts, allowing me to focus more on high-impact work.
It was the best of apps, it was the worst of apps: why Notion is the blorst
What do you like best about the product?
Notion should be thought of as a "no-code IDE" and from this frame, it is unmatched. I don't know of any other app that gives you databases and markdown to play with in such a freestyle way. For applications like building a "life OS" or bespoke project management dashboard, Notion's flexibility and framework agnosticism are appealing.
I've used Notion to run almost every aspect of my life for several years, it's excellent for my (very specific) needs. Honestly it has changed my life.
I've used Notion to run almost every aspect of my life for several years, it's excellent for my (very specific) needs. Honestly it has changed my life.
What do you dislike about the product?
Notion is hard to recommend across the board because there are big pros and big cons.
In the latter column: I don't see Notion's vision of a single, integrated app reflected in this product. Even its companion apps (Calendar and Mail) are very poorly integrated.
The main complaint I see from other people online is that Notion can come with a huge cost in setup time and learning curve, and I agree that this is a risk. Notion gives you an empty workspace, which is its biggest pro and biggest con, depending on your use case. If you want a team project management app that is ready to go, Monday or ClickUp might be better.
And the lack of an offline mode is almost unforgivable.
In the latter column: I don't see Notion's vision of a single, integrated app reflected in this product. Even its companion apps (Calendar and Mail) are very poorly integrated.
The main complaint I see from other people online is that Notion can come with a huge cost in setup time and learning curve, and I agree that this is a risk. Notion gives you an empty workspace, which is its biggest pro and biggest con, depending on your use case. If you want a team project management app that is ready to go, Monday or ClickUp might be better.
And the lack of an offline mode is almost unforgivable.
What problems is the product solving and how is that benefiting you?
Project and task clarity, fast access to information.
Notion AI: Is it finally worth the upgrade?
What do you like best about the product?
I've been using Notion for about three years, across my personal life as a second brain and also to run my language school remotely. Once you get to grips with how Notion works, it really allows you to take down the silos and see connections and also share information easily in an organisation.
What do you dislike about the product?
Up until recently, I didn't really like the sort of tacked-on AI. It wasn't really bringing any benefit, but that's now starting to change with the recent update that allows you to search, research your files and transcribe meetings. I think the value proposition has increased and I like how it's embedded in the business tier which I was looking to upgrade to. So now that that's embedded in, I will be upgrading to take full advantage of these new AI features.
As for further things I don't like, I definitely would prefer granular permissions. I think that would be a big step to making this a complete tool that could be used in bigger organizations or even make things easier with the sharing of databases within organizations like my own which has 10 staff.
As for further things I don't like, I definitely would prefer granular permissions. I think that would be a big step to making this a complete tool that could be used in bigger organizations or even make things easier with the sharing of databases within organizations like my own which has 10 staff.
What problems is the product solving and how is that benefiting you?
For me, Notion gave me a solution to run my business remotely. Previously, I had a tape-togethered system of a variety of tools. While Notion allowed me to centralize all my operations and management of my school in one place. In some ways, because I was previously on the ground running the business in Thailand for eight years, I think since we've moved our system to Notion and we're running the school remotely, it actually runs better from a management perspective.
The solution allowed me to break down a lot of silos and updating and sharing information with teachers and combining our customer relationship manager all under the one roof. I like the flexibility of how a no-code tool. It allows me to build the system myself, update it, refresh it, and improve on it without needinga technical expert.
The solution allowed me to break down a lot of silos and updating and sharing information with teachers and combining our customer relationship manager all under the one roof. I like the flexibility of how a no-code tool. It allows me to build the system myself, update it, refresh it, and improve on it without needinga technical expert.
My general review
What do you like best about the product?
I like the flexible features to create what I want (lists, tables, buttons, etc.).
What do you dislike about the product?
I dislike not being able to add bullet lists inside table cells.
What problems is the product solving and how is that benefiting you?
Business-wise, Notion solved a problem of summarizing documents that I write. Previously I would have to reread a document, which could take a long time, but now Notion AI can summarize it for me rather accurately.
Personal-wise, Notion solved my life organization problems. Because of it's flexibility and other features like the iPhone app widget, I'm able to have my "second brain" on Notion and easily find what I'm looking for.
Personal-wise, Notion solved my life organization problems. Because of it's flexibility and other features like the iPhone app widget, I'm able to have my "second brain" on Notion and easily find what I'm looking for.
Just Amazing!
What do you like best about the product?
- Collaborating and Sharing
- Relational Databases
- Customizable Pages and Blocks
What I like most about it is its visual appeal and ease of use. I use it almost every day.
- Relational Databases
- Customizable Pages and Blocks
What I like most about it is its visual appeal and ease of use. I use it almost every day.
What do you dislike about the product?
The AI writing feature is great but it sometimes doesn't work
What problems is the product solving and how is that benefiting you?
- Documentation and collaboration
- OKR tracking
- Meeting notes
- 1:1 and goal planning
- OKR tracking
- Meeting notes
- 1:1 and goal planning
Notion AI
What do you like best about the product?
I believe the opportunities are endless with the offerings. I really enjoy the Notion AI feature where I can ask a question and it pulls all related notion pages.
What do you dislike about the product?
I wish there was more availability to copy/paste things from ChatGPT/Google Sheets without formatting issues
What problems is the product solving and how is that benefiting you?
We utilize it for our People Team as well as our company handbook
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