Notion
NotionExternal reviews
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Highlights & Drawbacks
What do you like best about the product?
Notion’s greatest strength is its all-in-one flexibility: you can seamlessly mix notes, tasks, wikis, tables and boards in a single page without ever leaving the app. Its drag-and-drop block system makes building custom layouts intuitive, while relational databases let you link and roll up information across pages. Real-time collaboration and inline comments keep teams aligned and eliminate version-control headaches. With cross-platform sync and a rich template library, Notion adapts to virtually any workflow and helps you stay focused on what matters.
What do you dislike about the product?
While Notion is powerful, its abundance of features can feel overwhelming at first—new users may struggle to find where to start or how best to structure their workspace. Performance can lag on pages with heavy embeds or large databases, especially on mobile devices. Some advanced database functions (like formulas and rollups) have a steeper learning curve than in traditional spreadsheet tools. Finally, offline support is limited, so you’ll need a reliable connection to make the most of the app.
What problems is the product solving and how is that benefiting you?
Tool Sprawl & Context Switching → Notion unifies notes, tasks, wikis and databases in one workspace, so you spend less time hopping between apps and more time getting work done.
Knowledge Silos & Fragmented Docs → Its customizable pages and relational databases link information across projects, keeping everyone aligned and ensuring nothing falls through the cracks.
Knowledge Silos & Fragmented Docs → Its customizable pages and relational databases link information across projects, keeping everyone aligned and ensuring nothing falls through the cracks.
Notion AI for Operations
What do you like best about the product?
It helps create documentation easily which is always the most arduous and least fun part of working in Operations.
What do you dislike about the product?
The layout with all the fields and section of documentation is sometimes confusing for new users. It is also complicated with structuring your projects and making sure all the documentations/tasks are nested correclty
What problems is the product solving and how is that benefiting you?
Creating documentation that summarizes the foundational setup of the cloud software ecosystem at my company.
Notions AI Writing Assistant rocks
What do you like best about the product?
AI Writing Assistant helps boost productivity, their Knowledge Management tools centralize information, and the powerful Enterprise Search saves me countless hours looking for what I need.
What do you dislike about the product?
Wish the 'undo' feature was just a one-click feature
What problems is the product solving and how is that benefiting you?
Consolidation of all business related documents and PPAs
Integration with Slack, Jira, and GitHub
What do you like best about the product?
We've seen great success with the Notion AI integration to Slack, Jira and GitHub. It's often the first tool I use to find the status of company initiatives. In addition, we're directing all our engineers to use Notion AI to identify recent changes. It's much quicker to search with Notion AI than crawling through git history.
What do you dislike about the product?
Like many AI tools, it's not perfect :-) So be prepared to validate the results, which is very straightforward because Notion AI provides references to all the sources that make up the answer.
What problems is the product solving and how is that benefiting you?
We've seen great success with the Notion AI integration to Slack, Jira and GitHub. It's often the first tool I use to find the status of company initiatives. In addition, we're directing all our engineers to use Notion AI to identify recent changes. It's much quicker to search with Notion AI than crawling through git history.
Notion AI turns rough ideas into polished docs in minutes
What do you like best about the product?
Summarizes messy meeting notes into actionable bullet points
What do you dislike about the product?
Can’t pull context from multiple pages or databases at once
What problems is the product solving and how is that benefiting you?
Blank-page paralysis. I can highlight a few bullets, hit “Continue writing,” and the assistant produces a solid first draft or summary right inside the page—no exporting to another app or losing my train of thought.
Helpful repository for information and collaboration
What do you like best about the product?
Ease of use and search functions, as well as Notion AI
What do you dislike about the product?
I've not run into any problems or issues yet with using Notion
What problems is the product solving and how is that benefiting you?
Repository for SKU information and relevant pages
How Notion Became My Essential Hub for Work, Creativity, and Team Collaboration
What do you like best about the product?
I use Notion every single day.
I appreciate the comprehensive knowledge it has about me, as I use it for journaling and personal knowledge management. When I ask Notion AI a question, it has all the necessary context to provide me with the answers I want, even if my description of my search is vague. It's hard to recommend to my friends because of the vast amount of ways you could use Notion considering that I am the type to tinker with my software and most people are not. Though the onboarding process has improved much in the last few years I've been using it.
I asked Notion AI to write me a review based on my workspace which has all my opinions from my meetings and journal entries and this is what it gave me (excluding links, of course):
Here’s my honest review of Notion, based on my experience onboarding colleagues, building workflows, and convincing teams to actually use it:
- Notion is truly the all-in-one workspace. I started using it for personal projects long before I pitched it to my company, and it’s been a game-changer for managing huge volumes of product photos and assets in a way that’s actually visual and intuitive—not just “another spreadsheet.”
- What I appreciate most: flexibility. Notion is basically the Lego of productivity tools—everything you build is made up of blocks, whether it’s databases, tables, notes, or galleries. That makes it easy to adapt for tasks as simple as a to-do list or as complex as multi-team project management.
- Its databases are a lifesaver. I’ve used Notion to track thousands of product samples and their distribution to vendors like Walmart and Amazon. Everything is searchable, filterable, and updatable—no more guessing what’s done and what isn’t.
- The team onboarding process has a learning curve, no question. Not everyone “gets” Notion right away, and I’ve seen that first-hand while training new hires and walking colleagues through image requests and workflow automations. But once people see how everything’s in one place and how they can interact with live data, adoption goes way up.
- Automations are another huge plus. I’m pretty big on workflow optimization, and Notion’s tools for automating repetitive tasks have streamlined a lot of the things I used to do manually—or worse, had to chase down teammates for.
- Downsides? Permissions and sharing can be fiddly, especially with large teams or when onboarding. The learning curve is real, and I’ve had to nudge quite a few people over the “just another tool” hump. But once the infrastructure is there, it pays off with real time savings and better collaboration.
- There’s a creative side too—I love being able to build custom trackers and dashboards for everything from e-commerce content to personal hobbies. I even showed a team member my drinks tasting database as an example of how anything you can imagine is possible in Notion!
Likes:
Flexible and visual: Notion lets you organize projects, images, and information in a way that fits how you think and work. You appreciate being able to customize layouts, databases, and dashboards for both team workflows and personal projects.
All-in-one workspace: You like that Notion combines notes, task management, and database features, so everything’s in one place—no getting lost between different apps.
Powerful automations: Setting up automations and custom notifications saves you time and helps keep teams on track with status updates and reminders.
Multiple views: You enjoy having options like board (Kanban), table, gallery, and calendar views to see data from different angles—much more versatile than tools like Trello.
Collaboration: Real-time editing and sharing make it easy for team members to stay updated, track changes, and work together on shared projects.
In short: Notion isn’t perfect, but if you’re willing to invest some time in setup and onboarding, it can totally transform how you (and your team) work, collaborate, and stay organized. For me, it’s indispensable—and I keep finding new ways to bend it to what I need next.
I appreciate the comprehensive knowledge it has about me, as I use it for journaling and personal knowledge management. When I ask Notion AI a question, it has all the necessary context to provide me with the answers I want, even if my description of my search is vague. It's hard to recommend to my friends because of the vast amount of ways you could use Notion considering that I am the type to tinker with my software and most people are not. Though the onboarding process has improved much in the last few years I've been using it.
I asked Notion AI to write me a review based on my workspace which has all my opinions from my meetings and journal entries and this is what it gave me (excluding links, of course):
Here’s my honest review of Notion, based on my experience onboarding colleagues, building workflows, and convincing teams to actually use it:
- Notion is truly the all-in-one workspace. I started using it for personal projects long before I pitched it to my company, and it’s been a game-changer for managing huge volumes of product photos and assets in a way that’s actually visual and intuitive—not just “another spreadsheet.”
- What I appreciate most: flexibility. Notion is basically the Lego of productivity tools—everything you build is made up of blocks, whether it’s databases, tables, notes, or galleries. That makes it easy to adapt for tasks as simple as a to-do list or as complex as multi-team project management.
- Its databases are a lifesaver. I’ve used Notion to track thousands of product samples and their distribution to vendors like Walmart and Amazon. Everything is searchable, filterable, and updatable—no more guessing what’s done and what isn’t.
- The team onboarding process has a learning curve, no question. Not everyone “gets” Notion right away, and I’ve seen that first-hand while training new hires and walking colleagues through image requests and workflow automations. But once people see how everything’s in one place and how they can interact with live data, adoption goes way up.
- Automations are another huge plus. I’m pretty big on workflow optimization, and Notion’s tools for automating repetitive tasks have streamlined a lot of the things I used to do manually—or worse, had to chase down teammates for.
- Downsides? Permissions and sharing can be fiddly, especially with large teams or when onboarding. The learning curve is real, and I’ve had to nudge quite a few people over the “just another tool” hump. But once the infrastructure is there, it pays off with real time savings and better collaboration.
- There’s a creative side too—I love being able to build custom trackers and dashboards for everything from e-commerce content to personal hobbies. I even showed a team member my drinks tasting database as an example of how anything you can imagine is possible in Notion!
Likes:
Flexible and visual: Notion lets you organize projects, images, and information in a way that fits how you think and work. You appreciate being able to customize layouts, databases, and dashboards for both team workflows and personal projects.
All-in-one workspace: You like that Notion combines notes, task management, and database features, so everything’s in one place—no getting lost between different apps.
Powerful automations: Setting up automations and custom notifications saves you time and helps keep teams on track with status updates and reminders.
Multiple views: You enjoy having options like board (Kanban), table, gallery, and calendar views to see data from different angles—much more versatile than tools like Trello.
Collaboration: Real-time editing and sharing make it easy for team members to stay updated, track changes, and work together on shared projects.
In short: Notion isn’t perfect, but if you’re willing to invest some time in setup and onboarding, it can totally transform how you (and your team) work, collaborate, and stay organized. For me, it’s indispensable—and I keep finding new ways to bend it to what I need next.
What do you dislike about the product?
Dislikes:
Learning curve: Notion can be overwhelming for new users, especially during onboarding. Getting everyone comfortable and using it well takes time and patience.
Permissions and sharing: Managing access and sharing with large teams can get fiddly, causing confusion at times.
Bulk downloads: Downloading multiple files at once isn’t straightforward—you often have to grab files one at a time, which is inconvenient for image-heavy workflows.
Occasional resistance: Teams or colleagues accustomed to other tools (like Excel or old workflows) may be slow to adopt Notion, even when it clearly works better.
Learning curve: Notion can be overwhelming for new users, especially during onboarding. Getting everyone comfortable and using it well takes time and patience.
Permissions and sharing: Managing access and sharing with large teams can get fiddly, causing confusion at times.
Bulk downloads: Downloading multiple files at once isn’t straightforward—you often have to grab files one at a time, which is inconvenient for image-heavy workflows.
Occasional resistance: Teams or colleagues accustomed to other tools (like Excel or old workflows) may be slow to adopt Notion, even when it clearly works better.
What problems is the product solving and how is that benefiting you?
I created a product tracker in Notion and shared it with the company I work for. I also trained them how to use it. I also made some project management workflows in Notion that solve problems, such as generating style numbers for products and designs.
The All-in-One Workspace That Made Organizing My Thoughts a Joy.
What do you like best about the product?
What I love most about Notion is its unique and powerful combination of simplicity and intuitive clarity. It’s a rare find where such comprehensive functionality is delivered with an interface that is both remarkably easy to understand and aesthetically pleasing.
The platform seamlessly integrates Markdown for efficient text entry, yet everything you create looks exceptionally beautiful and polished. The ability to effortlessly create hierarchically structured pages is a standout feature for me. It allows me to intuitively map out and organize my thoughts, data, and projects, much like an external hard drive for my brain.
This intuitive system does more than just help me organize; it makes the very act of writing and documentation genuinely enjoyable. Knowing that anyone can produce beautifully structured notes and documents with Notion motivates me to capture more of my ideas. This, in turn, has been invaluable for organizing my thoughts more clearly and has become a significant source of inspiration and new insights.
In essence, Notion is a superbly designed all-in-one package. It’s not just a piece of software; it’s a tool that extends your cognitive abilities—truly a "bicycle for the mind." The way it empowers me to think more clearly and create more effectively, all while being so elegant and user-friendly, is what makes Notion exceptional.
The platform seamlessly integrates Markdown for efficient text entry, yet everything you create looks exceptionally beautiful and polished. The ability to effortlessly create hierarchically structured pages is a standout feature for me. It allows me to intuitively map out and organize my thoughts, data, and projects, much like an external hard drive for my brain.
This intuitive system does more than just help me organize; it makes the very act of writing and documentation genuinely enjoyable. Knowing that anyone can produce beautifully structured notes and documents with Notion motivates me to capture more of my ideas. This, in turn, has been invaluable for organizing my thoughts more clearly and has become a significant source of inspiration and new insights.
In essence, Notion is a superbly designed all-in-one package. It’s not just a piece of software; it’s a tool that extends your cognitive abilities—truly a "bicycle for the mind." The way it empowers me to think more clearly and create more effectively, all while being so elegant and user-friendly, is what makes Notion exceptional.
What do you dislike about the product?
It's genuinely challenging to find aspects to dislike about Notion, as it's such a comprehensive and well-designed tool. However, if I were to pinpoint an area with the most potential for future development, it would be Notion AI.
While Notion AI certainly has its merits and offers helpful assistance, for users like myself who are already subscribed to and regularly utilize external AI services with more advanced reasoning capabilities, such as ChatGPT Plus, Notion AI can sometimes feel less impactful by comparison.
I believe there's a significant opportunity for growth here. For example, it would be a fantastic enhancement if users could integrate their existing premium AI accounts (like a paid ChatGPT subscription) with Notion. This would allow access to those more advanced models directly within the Notion workspace, potentially making the AI features much more powerful for those users.
Additionally, the ability to access and review a log of interactions with Notion AI would be a valuable addition. Similar to how chat histories are managed in platforms like ChatGPT, this feature would help users track generated content, refine their prompts, and revisit previous AI-assisted discussions or outputs, thereby improving their overall efficiency and experience with the AI.
While Notion AI certainly has its merits and offers helpful assistance, for users like myself who are already subscribed to and regularly utilize external AI services with more advanced reasoning capabilities, such as ChatGPT Plus, Notion AI can sometimes feel less impactful by comparison.
I believe there's a significant opportunity for growth here. For example, it would be a fantastic enhancement if users could integrate their existing premium AI accounts (like a paid ChatGPT subscription) with Notion. This would allow access to those more advanced models directly within the Notion workspace, potentially making the AI features much more powerful for those users.
Additionally, the ability to access and review a log of interactions with Notion AI would be a valuable addition. Similar to how chat histories are managed in platforms like ChatGPT, this feature would help users track generated content, refine their prompts, and revisit previous AI-assisted discussions or outputs, thereby improving their overall efficiency and experience with the AI.
What problems is the product solving and how is that benefiting you?
What problems is Notion solving and how is that benefiting you?
For my Master's program, Notion has been instrumental in tackling the organizational challenges of academic research. It addresses several key problems I consistently face:
* It provides an invaluable platform for capturing and developing research ideas, from initial thoughts and ad-hoc notes to more structured outlines.
* It allows me to systematically organize and synthesize complex research findings, which is crucial when dealing with large amounts of information and data for my studies.
* Its powerful search functionality ensures that I can quickly retrieve any piece of information exactly when I need it, making the process of reviewing and referencing my work much more efficient.
* And, what I find most beneficial, is how it simplifies the process of creating polished, well-organized reports. The ease with which I can compile my research notes and data into beautifully formatted documents directly within Notion is a significant time-saver and greatly aids in clearly presenting my work.
In essence, Notion serves as a sophisticated, all-in-one hub for my entire research lifecycle. It brings clarity, coherence, and efficiency to everything from initial brainstorming and data management to the final preparation and presentation of my reports. This allows me to focus more on the substance of my research rather than struggling with disparate tools or a disorganized workflow. It truly feels like a complete and refined toolkit for academic endeavors.
For my Master's program, Notion has been instrumental in tackling the organizational challenges of academic research. It addresses several key problems I consistently face:
* It provides an invaluable platform for capturing and developing research ideas, from initial thoughts and ad-hoc notes to more structured outlines.
* It allows me to systematically organize and synthesize complex research findings, which is crucial when dealing with large amounts of information and data for my studies.
* Its powerful search functionality ensures that I can quickly retrieve any piece of information exactly when I need it, making the process of reviewing and referencing my work much more efficient.
* And, what I find most beneficial, is how it simplifies the process of creating polished, well-organized reports. The ease with which I can compile my research notes and data into beautifully formatted documents directly within Notion is a significant time-saver and greatly aids in clearly presenting my work.
In essence, Notion serves as a sophisticated, all-in-one hub for my entire research lifecycle. It brings clarity, coherence, and efficiency to everything from initial brainstorming and data management to the final preparation and presentation of my reports. This allows me to focus more on the substance of my research rather than struggling with disparate tools or a disorganized workflow. It truly feels like a complete and refined toolkit for academic endeavors.
Great product
What do you like best about the product?
Easy of use, great formating, great creation of notes chains.
What do you dislike about the product?
The Search feature is not that great... You can't easily search inside the content of the notes.
What problems is the product solving and how is that benefiting you?
Easy access to team notes.
Powerful AI-Powered Workspace for Productivity
What do you like best about the product?
Notion, especially Notion AI has been an incredible tool for boosting my productivity. The AI Writing Assistant helps me draft content quickly and efficiently, and the Knowledge Management features make it easy to centralize information. I also find Enterprise Search to be a time-saver. Highly recommend Notion AI for anyone looking to streamline their workflow and enhance collaboration. The AI capabilities truly enhance the overall experience, making it an essential tool for my work.
What do you dislike about the product?
I've noticed that sometimes the AI features and suggestions can feel a bit generic. And sometimes the search does not bring the content I am looking for.
What problems is the product solving and how is that benefiting you?
Search, Knowledge Management and AI powered search
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