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Visually appealing, but requires a learning curve and training.
What do you like best about the product?
It's easy to use once you get the hang of it, but it took me about a month. I recently set up an editorial calendar for the company's blog and so far find it MUCH easier to use as an assigner than when tasks are assigned to me for other projects.
What do you dislike about the product?
The inbox feed is AWFUL. I constantly either lose track of comments or see them days later, especially if I step away from Asana to work on one task and come back to several new messages. I've had to start using email notifications, but because half of our team uses Citrix, I get 2-3 emails for EVERY new task, comment, or change to a project, which means my Outlook inbox is constantly at 70+ emails, and I end up missing a lot of non-Asana related messages.
I've noticed my team does not use all of Asana's features, or doesn't use them correctly. The blog is helpful, but can be difficult to follow.
No one at my job uses the dashboard, subtasks, "mark as waiting on", or status update features. I'm a new hire and assume they don't know about many of these.
This is not directly an Asana issue, but as part of our workflow, I have to wait to check off a copywriting task I've completed until it's approved, designed, and sent to proofing (which is also usually my task. This often makes My Tasks list very long and shows more than half as overdue, which gets confusing when I have to repeatedly click into old tasks to check the status. I'm sure Asana has addressed this, but it's too confusing for my team to figure out the fix.
I've noticed my team does not use all of Asana's features, or doesn't use them correctly. The blog is helpful, but can be difficult to follow.
No one at my job uses the dashboard, subtasks, "mark as waiting on", or status update features. I'm a new hire and assume they don't know about many of these.
This is not directly an Asana issue, but as part of our workflow, I have to wait to check off a copywriting task I've completed until it's approved, designed, and sent to proofing (which is also usually my task. This often makes My Tasks list very long and shows more than half as overdue, which gets confusing when I have to repeatedly click into old tasks to check the status. I'm sure Asana has addressed this, but it's too confusing for my team to figure out the fix.
What problems is the product solving and how is that benefiting you?
Workflow for creative projects, from request to copy to design to approval.
Tracking time spent on projects.
General to-do list with due dates.
Tracking time spent on projects.
General to-do list with due dates.
Recommendations to others considering the product:
I like it better than Basecamp and Workfront, but see if your team can get training, and ask Asana how to best implement their tools to fit your specific workflow.
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Keeps team on track & accountable
What do you like best about the product?
Asana allows our team of 20+ designers, programmers, marketers and sales staff to stay current on projects. We utilize the team structure to keep different groups of staff informed and on task. There is less confusion about who is responsible for tasks and in what time frame items need to be completed. Calendar views make it easy to see each individual's work load, helping us to assign work, schedule projects launches, and keep clients informed. We started with the free version and used that for a few years before upgrading to Premium to add more features.
What do you dislike about the product?
There is no way that we have found to share a project with a client without them seeing all aspects of that project. It would be wonderful to be able to assign certain tasks to a client (as a guest account) and have them only view those tasks.
What problems is the product solving and how is that benefiting you?
Greater organization of maintenance tasks
Better understanding of employee work load.
Clearer project launch schedules.
Recurring reminders for client communication.
Better and faster team communication.
Less emails required, which results in less time spent searching for past emails.
Better understanding of employee work load.
Clearer project launch schedules.
Recurring reminders for client communication.
Better and faster team communication.
Less emails required, which results in less time spent searching for past emails.
Recommendations to others considering the product:
Use the free version first. If there are things the free version can't do, make sure the Premium version has what you need before upgrading. The upgrade process was a bit cumbersome; I don't think we had the best personnel involved in ours, but in the end, we got it done.
Flexible features - maybe a little too flexible?
What do you like best about the product?
Low pricepoint! So many project management apps have a high price point and annual contracts - love the low barrier to entry with Asana.
What do you dislike about the product?
Asana prides itself in the blank slateness - you can do just about anything - but that's almost a problem. It's not really set up - out of the box - for any functions. The templates are getting closer to be more helpful but it still takes a lot of time thinking through your processes and if you have multiple teams or clients you have to get each project setup and communicated how to use it - it's not immediately intuitive so adoption has been difficult in our organization .
What problems is the product solving and how is that benefiting you?
Project management, client communication and document storage. Biggest benefits is moving out of email for communication that's project/program related.
Recommendations to others considering the product:
With a low cost, it's worth at least checking out to see if it wil fit your PM needs.
Great starter solution for a free agile project management tool
What do you like best about the product?
Asana's great for creating a board for an individual project, and assigning a series of sub tasks (with their own assignee's, due dates, and attachments) within that project.
What do you dislike about the product?
If you take the time to learn the features and options of this project management software, there's nothing I've needed and not been able to do. My only gripe is that it's completely web based (i.e. no desktop app) so if you're trying to administrate projects on the move, the connection issue can be frustrating.
What problems is the product solving and how is that benefiting you?
Asana has given our teams (particularly dev and content teams) much more structure. The production efficiencies of which, are especially noticeable during peak times.
Recommendations to others considering the product:
Make sure everyone using this software is on the same page when it comes to setting up projects and creating new tasks. I'd also say that it's essential for all users to take responsibility for their own tasks and deadlines.
Super simple, but fully featured task management
What do you like best about the product?
I love the simple, straightforward ways my to-dos are displayed. It's a list... plain and simple. And the different list views make it easy to organize the lists by priority, due date, project, etc. I also love all of the keyboard shortcuts. I can edit and organize without touching my mouse.
What do you dislike about the product?
The multiple different views can be a little confusing at first. It would be nice if there was more on-screen guidance for beginners.
What problems is the product solving and how is that benefiting you?
Organizing multiple projects each with multiple tasks, and some of those tasks have multiple steps. I'm able to feel confident I haven't let anything slip through the cracks. Unlike other services I've tried, using Asana doesn't ADD to the time it takes to stay organized.
Recommendations to others considering the product:
Take advantage of forwarding emails to Asana to create new tasks. You can create a separate email address for each project that automatically creates a new task from the email. This feature makes getting to Inbox Zero easy.
Use the keyboard shortcuts. Assigning due dates, sorting into projects, marking tasks complete, etc. can all be done without ever touching your mouse.
Use the keyboard shortcuts. Assigning due dates, sorting into projects, marking tasks complete, etc. can all be done without ever touching your mouse.
Great for teams
What do you like best about the product?
I loved the ability to create task list, projects, as well as maintain chats and chats within each project or task. I also thoroughly enjoyed the mobile app associated with the program. This increased productivity with our projects tremendously. I would reccomend this to all virtual teams as it offers not only task and productivity options but great communication options as well. Keeping track of communication for each task and each project is so helpful.
What do you dislike about the product?
I would prefer there be more options available for basic usage without purchasing the full product. A more in depth tutorial would be great as well. The hardest part was integrating this product with my team's normal work flow as this just posed as another task in having to learn the products fully. I wish we could assign more than one person to a task without creating a duplicate task.
What problems is the product solving and how is that benefiting you?
Asana solved the huge problem that many teams face with productivity and accountability for project management especially virtual teams. Being able to assign a person to a task or multiple task with a due date and even a time tracking addition is extremely helpful and boosted my teams productivity.
Recommendations to others considering the product:
I would recommend this product for small project based teams and for teams needing to increase productivity. Virtual based teams will love this product as it offers both communication and productivity tracking in one app. The mobile apps make this product even more convenient to teams on the go and for projects with many small task.
Asana keeps me sane
What do you like best about the product?
Asana keeps my life organized. Asana allows me to keep my work organized. What's great is that not only am I organized I can keep my clients organized as well. It's a no pressure way of reminding your clients what they need to do and they can see what you have been doing too.
What do you dislike about the product?
I find the different views confusing. Sometimes finding your projects between the different tabs is slightly difficult.
What problems is the product solving and how is that benefiting you?
It is a great way to keep all my Clients organized.
The Only Project Management Tool I Need
What do you like best about the product?
I work with a lot of different clients and it's almost impossible to keep track of everything through email and google docs. Asana takes care of everything. If I want to know about a specific task or project, its super easy to find. If I need to know when something is due, also very easy to find. When working with my team we can easily comment on different tasks and keep things organized.
What do you dislike about the product?
Would be great if there were more templates on the free plan. Something like a website launch plan, book writing launch plan, etc.
What problems is the product solving and how is that benefiting you?
Asana helps me with time management and organization. No need to search my email for hours just to find one little note. If I have a question for my team about Task A in Project B, we can all easily find it. And the questions go right to their inbox so it's easy for them to understand.
Recommendations to others considering the product:
There are lots of project management tools out there. Asana makes things simple and easy to find.
Great task management for individuals and teams
What do you like best about the product?
Asana is very easy to use. You can create tasks in a matter of seconds from the browser or the mobile app. It is great for individual tasks as well as team collaboration. When working with other people, we always know what's going on by using due dates, task assignments, and commenting.
What do you dislike about the product?
The thing I like least about Asana, which really isn't that big of a deal, would probably be the list view of the tasks. You can sort it by date, but tasks without a date automatically get lumped into the New Tasks or Today sections and then if you sort them, tasks go down into the Later section and the default is that those tasks are not expanded. Just seems like it would be easier if you sorted by like Date Added or Due Date and didn't even have the other sections. Not sure, I'm sure they put a lot of thought into it and how users respond. Perhaps I'm just not seeing the proper way to utilize that feature.
What problems is the product solving and how is that benefiting you?
I have multiple teams. I love that I can create tasks for myself on the fly within one team, but then have tasks within another team that has a totally different set of people involved. It saves a lot of time and back and forth via email by just keeping things within Asana.
Recommendations to others considering the product:
So far I've been enjoying the task features that Asana brings. I continue to use it more and learn new ways to make it effective for my business.
Asana--how I am getting things done
What do you like best about the product?
I most appreciate the summary of ALL my tasks in one place, broken out by Project and other factors I can control. Whether I am using a List view or a Kanban (board) view, the tasks and Subtasks (and sub-subtasks) all appear in one spot, when I can actually act on them. I can work from that list, or go to the project and work on the task there.
What do you dislike about the product?
I can't switch from List view to Board view--once the project is set up at the beginning, it remains in the view you selected.
What problems is the product solving and how is that benefiting you?
I am a Principal consultant with obligations and project work at multiple clients at the same time, and input/tasks/communication arriving on client-based email systems. I use another tool to gain singular access to all those email accounts, and Asana pulls all of my task-based work into ONE place for summary and activity. I also have back-office obligations, writing white papers and case studies, plus coordinating and delivering training. The back office is on Asana, and we use this tool to manage content creation and updates. I also use it to manage and control my OWN life, and all of my family are in Asana to coordinate our tasks and responsibilities.
Recommendations to others considering the product:
Try it out with a few simple projects
Review YouTube for some advice on how others have used it--lots of great ideas out there
Review YouTube for some advice on how others have used it--lots of great ideas out there
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