Sold by: aconso
Deployed on AWS
Tired of paper trails and scattered employee documents? aconso Digital Personnel File brings order to HR by digitizing all personnel records in a secure, compliant, and highly searchable cloud solution, reducing manual effort, audit risk, and response times by up to 90%.
4.5
Overview
aconso Digital Personnel File: Modern HR Document Management for Enterprises : Managing HR documents manually is time-consuming, error-prone, and risky - especially for organizations with distributed teams and growing compliance requirements. aconso Digital Personnel File transforms HR document management into a streamlined, secure, and intelligent process by centralizing all employee documents in a cloud-based system built for compliance, performance, and integration.
The solution offers secure, role-based access for HR professionals, managers, and employees, ensuring full GDPR compliance and audit readiness. Features like smart search, automated retention rules, resubmission reminders, and temporary access authorizations help HR teams reduce manual workload and operate more efficiently. Seamless integration with platforms such as SAP SuccessFactors, Workday, and ServiceNow ensures fast deployment and high compatibility with enterprise HR systems.
AI is increasingly embedded throughout our product experience - enhancing document handling, reducing manual steps, and unlocking new possibilities for automation. With every release, aconso solutions become smarter, enabling HR teams to work more proactively, more accurately, and with greater focus on strategic tasks. Trusted by leading enterprises like Lufthansa and TUV Rheinland, aconso Digital Personnel File empowers HR to shift from document management to intelligent document flow.
Please reach out for custom pricing: contact@aconso.com
Highlights
- Powerful Document Search & Smart Access - Find what you need in seconds - even across millions of documents. With full-text indexing, metadata filtering, and intelligent search suggestions, aconso sets the benchmark for document retrieval in HR. Role-based access ensures the right people see the right documents - securely and efficiently.
- Seamless Enterprise Integration - Easily connect aconso Digital Personnel File with systems like SAP SuccessFactors, Workday, and ServiceNow. Whether via APIs or plug-and-play modules, the solution fits smoothly into your existing HR IT landscape, enabling automated document flows and faster onboarding across platforms.
- Compliance-Ready & Future-Proof - From GDPR-compliant retention rules to detailed audit trails, aconso provides full transparency and legal security across all documents. With AI gradually enhancing automation and document intelligence, the solution evolves with your needs, keeping your HR operations one step ahead.
Details
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Deployed on AWS
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Financing for AWS Marketplace purchases
AWS Marketplace now accepts line of credit payments through the PNC Vendor Finance program. This program is available to select AWS customers in the US, excluding NV, NC, ND, TN, & VT.
Pricing
Pricing is based on the duration and terms of your contract with the vendor. This entitles you to a specified quantity of use for the contract duration. If you choose not to renew or replace your contract before it ends, access to these entitlements will expire.
Additional AWS infrastructure costs may apply. Use the AWS Pricing Calculator to estimate your infrastructure costs.
Dimension | Description | Cost/24 months |
|---|---|---|
Per active employee | One personnel file per active employee - contact us via contact@aconso.com for more details | $48.00 |
Per additional GB of storage | Included are 25 MB per active employee - contact us via contact@aconso.com for more details | $240.00 |
Dimensions summary
This contract prices on two units that work together. You pay per active employee, giving each employee one personnel file. Each active employee includes 25 MB of storage. If you need more space, you add capacity per additional GB of storage. So your base cost scales with headcount, while the storage add-on scales only when your document volume exceeds the included allowance. Both dimensions require you to contact the vendor for details. This solution fits organizations with more than 250 employees.
Top-of-mind questions for buyers
Each active employee in your organization maps to one personnel file. You pay one unit per active employee. As your headcount grows, your employee count and cost rise together. The vendor recommends this solution for organizations with more than 250 employees. Contact aconso for exact counting details.
Each active employee includes 25 MB of storage. When your total document volume exceeds that pooled allowance, you add capacity through the per additional GB of storage unit. Storage charges apply only above the included amount. This add-on is separate from the per-employee charge.
The per active employee unit forms your base cost and scales directly with headcount. The per additional GB of storage unit applies only when documents exceed the included 25 MB per employee. Both appear on the same contract. Employee count usually drives the larger share unless document volume is heavy.
aconso.com
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No refundings after purchase.
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Delivery details
Software as a Service (SaaS)
SaaS delivers cloud-based software applications directly to customers over the internet. You can access these applications through a subscription model. You will pay recurring monthly usage fees through your AWS bill, while AWS handles deployment and infrastructure management, ensuring scalability, reliability, and seamless integration with other AWS services.
Resources
Vendor resources
Support
Vendor support
aconso products are designed for ease of use and low support needs - empowering customers to manage and resolve most questions directly within their teams. A comprehensive 24/7 Knowledge Center is available to all users, providing step-by-step guides, product documentation, and best practices for setup and daily operations. Should additional assistance be required, your internal support team can contact aconso expert team at any time via our secure support portal aconso Customer Support (https://aconso.com/us/customer-service/ ). Our goal is to ensure fast resolution, minimal downtime, and smooth product experience at every step.
AWS infrastructure support
AWS Support is a one-on-one, fast-response support channel that is staffed 24x7x365 with experienced and technical support engineers. The service helps customers of all sizes and technical abilities to successfully utilize the products and features provided by Amazon Web Services.
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Customer reviews
Consulting
Secure and Compliant Digital Personnel File Solution for Enterprise HR
Reviewed on Dec 15, 2025
Review provided by G2
What do you like best about the product?
aconso provides a very robust and compliant solution for HR document management. The platform is highly reliable, especially when it comes to handling sensitive employee documents securely. I really appreciate the strong focus on data protection, GDPR compliance, and audit readiness, which is crucial for HR processes. The system integrates well with existing HR environments and helps significantly reduce manual paperwork.
What do you dislike about the product?
While the solution is very powerful, some configurations and advanced features require technical knowledge or support assistance. A more self-service–friendly setup and clearer documentation would improve the overall user experience.
What problems is the product solving and how is that benefiting you?
aconso Digital Personnel File solves the problem of decentralized, paper-based, and non-compliant personnel file management. It centralizes all employee documents in a secure digital format, ensures legal retention requirements, and improves transparency and accessibility. This reduces administrative effort, lowers compliance risks, and enables HR teams to work more efficiently and confidently.
Syeda Kinza Batool Naqvi .
Ease of Employee data Access
Reviewed on Sep 25, 2022
Review provided by G2
What do you like best about the product?
I loved how we can access files just by few clicks before aconson I have to first recall where I have put the file and if it got put somewhere else. OMG! then I used to send hours searching for that employee data and it affects my productivity.
What do you dislike about the product?
Automated deletion of documents because sometimes I might have to access it and it's yet for me to figure out where that data goes.
What problems is the product solving and how is that benefiting you?
How convenient it is to search for data using keywords and that bulk and drag-drop features makes it easy for me to upload tons of data before this i have to upload files one by one on drive and i also have to keep on remembering file location,
Elke B.
aconso supports our daily work in HR in a very good way. By aconso we can speed up our HR processes
Reviewed on Nov 04, 2020
Review provided by G2
What do you like best about the product?
Fast access to all documents contained in personnel files; Good and fast search functions; the scroll through function is of great help.
Moreover, authorization can be realized in a detailed way.
Moreover, authorization can be realized in a detailed way.
What do you dislike about the product?
As an administrator of that program I miss functions such as "drag and drop" which is possilbe with the Windows explorer. In our authorization mode I would like to rearrange groups of employees and groups of files and store them in a folder.
Moreover, if I create groups of files by selecting personnel numbers and/or other basic data it takes some time to create a new space for entries.
Moreover, if I create groups of files by selecting personnel numbers and/or other basic data it takes some time to create a new space for entries.
What problems is the product solving and how is that benefiting you?
Our personnel files are accessible all the time. Many HR processes have been improved. We don't have shadow files, the file contains the latest documents. The executives can easily access the files of their employees because the accessability of the files is steered by the orgmanagemen ouf our leading system SAP. This is very comfortable.